About this role
Job summary
We are seeking a compassionate, organised, and proactive HR Coordinator to join our team.
As a HR Coordinator you will be responsible for coordinating and supporting the human resources activities within the practice. Working under the direction of the Managing Partner, the post holder will manage all aspects of the employee life cycle for employees at Adur Health Partnership.
The role involves recruitment, onboarding, probation, appraisals, training and development, absence monitoring and management, performance and engagement management, grievance and disciplinary, retention, and exit.
This is an exciting opportunity for someone who is passionate about HR and the employee life cycle and wants to make a difference to the clinical and non-clinical workforce of a large multi-site GP practice.
Main duties of the job
You will act as a central point of contact for our clinical and non-clinical workforce in regard to all aspects of human resources.
The role helps to support the Executive Team and Team Leads/Managers by operating robust and efficient recruitment drives, posting and managing vacancy adverts, liaising with candidates, arranging interviews etc. and all aspects of the employee life cycle that follow, right through to exit and the leavers process, including exit interviews.
This role is ideal for someone who has experience of working in human resources, passionate about staff wellbeing and is CIPD Level 3 qualified. Experience in a healthcare setting is desirable, but not essential for this role. The successful candidate will be based at our Northbourne site and will be expected to travel between the practices as required, all based within Shoreham and Southwick.
About us
Our mission at Adur Health Partnership is to support and improve the health and well-being of the community we serve. We want to do this by providing a resilient, sustainable and thriving general practice service to our community, working with our patients to provide care which is high quality, individualised, responsive, effective and efficient. We want to reduce health inequalities through personalised and proactive work, working closely with other health and social care providers, with a clear commitment to inter-professional team engagement and MDT working in collaboration with partners and patients. We strive to work with our staff to create an environment that encourages continual improvement and innovation, with a focus on wellbeing and shared learning, to allow us to provide the best possible care to our patients.
The partnership consists of 9 GP Partners and one Managing Partner, and the practice serves a population of over 36,000 patients across Shoreham and Southwick, across four practice premises. The practice employs a comprehensive interdisciplinary team of professionals who will consistently strive to exceed patient expectations to ensure their experience at the practice is as comfortable and stress-free as possible.
Job description Job responsibilities
The following are the core responsibilities of the HR Coordinator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.
The HR Coordinator supports in the following areas:
Support the Executive Team and Team Leads/Managers by operating robust and efficient recruitment drives; posting and managing vacancy adverts, liaising with candidates, arranging interviews etc.Screen candidates in line with UK and NHS standards.Process all pre-employment checks, including background and reference checks.Assist with the creation of employment documents for new starters and current employees, in line with employment and UK law.Liaise with Team Leads/Managers to organise effective and appropriate induction programmes.Welcome new starters in person and ensure all required paperwork is signed on first day.Update HR trackers such as maternity, paternity, right to work, probation, performance, reviews and appraisals.Keep the HR system up to date and manage the employee life cycle, including leaver checklists.Oversee the shared HR email account and manage queries/submissions.Prepare electronic HR files, ensuring all appropriate documents are saved and named as per protocol.Monthly reporting of NWRS data, ensuring it is accurate and met within the requested deadline.Running and reviewing HR reports such as annual leave and sickness, liaising with the Executive Team for HR and Finance as necessary.Support with HR projects such as performance management, EDI and Wellbeing.Produce HR correspondence for recruitment, performance management and confirmation of employee changes.Assist with identifying key changes and improvements within HR processes and procedures, whilst gaining wider understanding of key polices.Apply introductory level employment law to advice and queries.
Person Specification
Personal Qualities Essential
Polite and confident Flexible and cooperative Motivated Forward thinker High levels of integrity and loyalty Sensitive and empathetic in distressing situations Ability to use initiative and judgement Ability to work under pressure
Qualifications Essential
Educated to GCSE level or equivalent GCSE Mathematics & English (C / 4 or above) CIPD Level 3
Desirable
CIPD Level 5
Experience Essential
Experience of working with the general public Experience of administrative duties Experience in HR and/or Recruitment roles Familiarity with hiring practices and stages
Desirable
Experience of working in a health care setting
Skills Essential
Excellent communication skills (written and oral) Clear, polite telephone manner Strong organisational and time management skills Great attention to detail Ability to work as a team member and autonomously Basic knowledge of employment law Ability to follow policy and procedure Strong IT skills Knowledge of the latest Microsoft Office suite (Excel, Word, Outlook, Powerpoint)
Desirable
EMIS user skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Adur Health Partnership
Address Northbourne Medical Centre
193A Upper Shoreham Road
SHOREHAM-BY-SEA
West Sussex
BN43 6BT
United Kingdom
Employer's website https://www.adurhealthpartnership.co.uk/ (Opens in a new tab)