About this role
Job summary
Join a dedicated and supportive Finance team at NHS Frimley Health Foundation Trust in Ascot and play a vital role in ensuring our suppliers and partners are paid promptly and accurately.
We are seeking an organised, proactive, and detail-focused Accounts Payable Clerk to support the efficient financial operations of the Trust. You will be based in the Greenwood Offices in Ascot together with the opportunity to work from home on some days with the support of an experienced team.
Reporting to the Accounts Payable Manager, you will be responsible for the accurate and timely processing of payments to the Trust's suppliers, both internal and external. You'll work with minimal supervision, managing your own workload while meeting key financial deadlines.
You'll also contribute to maintaining data accuracy in our finance systems and play an essential part in verifying, processing, and resolving invoice-related queries.
The Team You will join a supportive Accounts Payable team of around 10 colleagues, working closely within a wider Finance Directorate of approximately 60 staff, including Business Support, Technical Accounts, Income, Costing and Contracting teams.
Please note that this role is not eligible for Skilled Worker visa sponsorship. Applicants must have the right to work in the UK for the full duration of the post.
Main duties of the job
Ensure timely and accurate payments to suppliers, following Trust financial processes.
Assist with weekly payment runs, including manipulating and validating payment data using Excel (including VLOOKUP).
Validate and enter new supplier details into the finance system, ensuring correct approval processes are followed.
Match invoices to receipts using both manual and digital systems.
Process invoices using tools such as EROS and Finance Process Manager.
Respond to complex and sensitive supplier and manager queries by phone and in writing.
Scan, template, and upload invoices accurately and promptly.
Accurately input financial data across various systems and spreadsheets.
About us
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Frimley Health Trust benefits on Vimeo
Job description Job responsibilities
A flexible hybrid working arrangement
A collaborative, values-led team culture
Opportunities to develop new skills and contribute to improvement initiatives
Access to NHS benefits including generous annual leave and pension scheme
For full details, please refer to the Job Description and Person Specification.
Person Specification
Qualifications Essential
5 GCSE Grade C or over, including English and Mathematics (or equivalent) AAT Level 3 or accounting NVQ 4 or equivalent knowledge acquired through experience
Desirable
Education to A level standard or equivalent
Skills and Knowledge Essential
IT skills, incorporating the input of financial data, creation and manipulation of spreadsheets Ability to process large volumes of data input Working with spreadsheets and computer systems High level of accuracy Detailed knowledge of Financial Accounts procedures Numerate Organised and methodical Good attention to detail Good communicator, both written and oral
Desirable
Evidence of knowledge of finance issues probably derived from working in a financial environment
Experience Essential
Working with spreadsheets and computer systems MS Office/Windows Financial Accounts Experience
Desirable
Experience of NHS VAT legislation Previous accountancy experience having gained knowledge of finance computer systems and finance ledgers
Speial Requirements Essential
Flexible working hours at Year End to ensure the tight timetable deadlines are met
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Frimley Health NHS Foundation Trust
Address Heatherwood Hospital
Greenwood Offices, Brook Avenue
Ascot, Berkshire
SL5 7GB
United Kingdom
Employer's website https://www.fhft.nhs.uk/ (Opens in a new tab)