About this role
Job summary
We have an opportunity for an experienced senior administrator in our Core 13 Paediatric Liaison Service (PLS) which is part of the Children and Young People's Service (CYPS) Crisis Pathway
Our CYPS Crisis Pathway supports young people across Surrey who are experiencing mental health crisis and require intensive support.
In this role you would ensure the smooth running of the Core 13 Paediatric Liaison Service by providing a comprehensive, efficient and high quality secretarial and administrative service to the organisation it serves. The role is based at Theta although you would be expected to work closely with colleagues based at Frimley Park Hospital.
Main duties of the job
Responsible for providing confidential administrative support to the team, including the organisation of meetings/events and admin recruitment processes. Deal with the day-to-day demands in the Department and aim to resolve any problems, whilst using own initiative to ensure that urgent matters are dealt with proactively. Co-ordinate team rotas (i.e. Record Keeping Audits etc.), including assisting with Erostering Prepare documents for meetings and distribute them beforehand. Update and maintain the Referral Log and Referral Tracker through liaison with the Crisis Pathway admin team. Compile and distribute agendas and meeting invitations (Teams) for local meetings - such as regular Clinical MDT and Business meetings. along with booking any guest speakers. Clinic Management - responsible for overseeing provision of leaflets, ordering of supplies via SBS, staff lists (contacts, working hours, equipment log), in-boxes, up-loading, etc.). Assisting Core 13 staff with external systems with our Acute General Hospital colleagues and other external provisions associated with Core 13. Interface with a broad network of external services and provisions, being able to build on and develop good relationships with health, social care, school and voluntary organisations. Please see job description document for further information regarding key responsibilities.
About us
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.
We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.
Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.
Please note that we reserve the right to close posts as soon as sufficient applications are received.
Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles.
Applicants must have the right to work in the UK for the duration of the role.
We look forward to receiving your application!
Job description Job responsibilities
Please refer to the job description and person specification for more detailed information on the requirements of this role.
Person Specification
Experience Essential
Significant experience working with Microsoft Office including Word, Excel and PowerPoint Significant experience working at a senior administrative level Experience handling confidential information Good working knowledge of administrative and secretarial processes e.g. electronic filing systems and formatting documents/reports
Qualifications Essential
NVQ Level 3 or equivalent or equivalent experience 5 GCSES (or equivalent) Grade C or above
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Surrey and Borders Partnership NHS Foundation Trust
Address Theta
Lyon Way
Frimley
GU16 7ER
United Kingdom
Employer's website https://www.sabp.nhs.uk/working-for-us (Opens in a new tab)