About this role
Primary Purpose: Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of basic accounting procedures Ability to use personal computer and software to develop spreadsheets, databases and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance Ability to communicate effectively Experience: 2 years accounting-related experience at clerical level Major Responsibilities and Duties: Accounting
• Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
• Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
Data Entry
• Input data into accounting system. Records and Reports
• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.
• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain vendor files and set up new accounts and make changes as they occur.
• Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
Other
• Receive incoming calls, answer questions, and direct calls to the proper party.
• Follow district safety protocols and emergency procedures.
• Receive and process accident reports and workers' compensation claims. File all insurance forms and Texas Department of Insurance, Workers' Compensation Division (DWC) reports including wage statements, first report of injury, supplement report, and job information in a timely manner.
• Establish and maintain contact with injured employees and provide assistance with claims and obtaining health care as appropriate.
• Communicate with workers' compensation insurance carrier, doctors, nurses, campuses, and health care providers to enable appropriate processing of claims.
Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress