About this role
Overall Project Duties and Responsibilities
• Project Planning:
• Participate in internal hand-off from sales phase to execution phase. Responsible for developing list of hand-off deliverables from sales team to execution team
• Create project schedule (software: Microsoft Project). Schedule to encompass tracking total project deliverables, including at minimum hardware and services key dates.
• Define and prepare project responsibility assignment matrix (RACI matrix).
• Project Execution:
• Lead conference calls and project meetings as needed.
• Provide meeting minutes and recap emails for any meetings/conference calls.
• Coordinate cabinet drawing review and approval with PAS lead and/or panel department lead.
• Responsible/coordinator for any necessary drawings/documentation needed for projects (system architecture drawings, server cabinet drawings, cable schedule, …) (Software: Visio)
• Assist in developing hardware FAT procedures.
• Work with sales personnel to provide change order quotations needed in a timely manner:
• Sales lead is responsible for final proposal, to be issued to PM.
• Sales lead / PM, as appropriate, to issue change order to customer.
• Consultation with sales personnel to place and track orders.
• Consultation with sales and services departments on project payment schedule.
• Maintain and update project schedule.
• Ensure that team members are all on the same page and have up to date documentation.
• Deliverable, hardware, time and cost management.
• Resolve, trace and escalate critical issues to minimize project risk factors.
• Communicating intensively with clients, sub-contractors and vendors to establish cordial/effective working relationship.
• Reporting on project progress and communicate relevant information to superiors and company management.
• Work with the Service and Project groups to ensure personnel allocation is assigned per project schedule and tasks.
• Project Completion:
• Ensure all project deliverables have been provided.
• Confirm that all documentation is complete and backed up on the server. (Post FAT documentation, Panel Documentation, etc.)
• Ensure all invoices are issued and paid.
• Document lessons learned and report to upper management to help mitigate those in the future.
• Close project in time accounting.
• Project Closing Surveys.
** This role is not eligible for Visa sponsorship/assistance at this time.
PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means.
If you wish to become an approved agency to assist us in our employment efforts, please submit your request to [email protected].