About this role
Dynamic, growing Commercial Real Company in New York, NY has an opportunity for an Executive Assistant. If you are looking for a challenging and rewarding position, we want to hear from you. The position will provide executive support for the Chief Operations Officer. The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone. Duties include: Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.
• Screen a high volume of telephone calls from both internal and external sources. • Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc. • Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level • Must be able to compose business correspondence and format spreadsheets • Works on special assignments as needed. Such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions. • Track action items and deliverables for executives and proactively schedule the time required to address them. • Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations • Meets designated deadlines and works effectively in a pressurized environment. • Must have a professional phone manner and be able to interact with staff and clients in a professional manner • Must be able to multi-task with little or no supervision • Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner • Be able to prioritize when working for more than one person • Have a “can-do” attitude. Be willing to do what it takes to get it done.
• BA or BS degree • Ability to interface professionally with all levels of employees • Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook. • Exceptional organizational skills are necessary to succeed in this position. • Must be flexible and able to work extended hours. • Please note this is a required in-office position.