About this role
We are seeking an organised and details-focused Data Administration Assistant to join our team at Cove School. Working under the direction of our Data Manager you will support the accurate and timely administration of pupil, assessment and school data.
We are looking to appoint a colleague who will:
Accurately input, update and maintain pupil and assessment data within Arbor and other school systemsProduce, download, check and distribute reports and data outputs as requiredSupport the administration of assessment cycles, including preparing mark sheets, assessment templates, target data and reportsAssist with the analysis and checking of assessment, examination and progress data, ensuring information is accurate before circulationMonitor data submissions from teaching staff and follow up on outstanding information to ensure deadlines are metMaintain accurate records relating to KS3 and KS4 assessment, vulnerable groups and other key pupil informationSupport the production, collation and distribution of pupil reports and interim gradesAssist with school admissions, including updating Arbor, creating pupil records, maintaining contact details and supporting new-starter and leaver processesProcess changes to classes, rooms, timetable, interventions and extra-curricular activitySupport maintaining accurate records for pupils attending alternative provision, dual registration or reduced timetables.Support the administration of pastoral systems within the school to support character educationSupport the transfer of pupil information and CTFs to receiving schools.Assist with the school census and other statutory returns, working under the guidance of the Data ManagerMaintain and update FSM information using Hampshire OFSM and process parent updates through the Arbor Parent AppSupport data checking exercises and ensure information is handled securely and in accordance with GDPR and school policiesMaintain the school firebox and undertake other administrative duties relating to pupil data as required
The successful candidate will:
Be confident working collaboratively with a range of teams and staff and be able to respond to ad hoc requests from SLT and teachers in a timely manner Have excellent ICT skills, particularly within Excel and have the ability to learn and use new systems effectively Have strong attention to detail Understand the importance of confidentiality when working with sensitive information Keep abreast of current guidance, requirement and good practice in relation to target setting and the effective use of data Be able to use initiative and to work without supervision to meet deadlines while coping with frequent interruptions Have experience of producing statistical analysis (desirable not essential) Willing to cover any other duties as required Actively safeguard and promote the welfare of all children Adhere to all school policies, procedures and safeguarding requirements
Experience working within a school environment would be advantageous but not essential.