About this role
Job summary *Please Note - applications from candidates who applied in the recent recruitment round will not be reconsidered and therefore need not re apply*
The role of a Materials Management Assistant is to ensure that an effective and efficient procurement service in regard to the ordering and replenishment of agreed consumable stock throughout the organisation(s) is provided to all end-users, making sure that all goods are ordered and received in a timely manner.
Main duties of the job
To provide internal supply chain services (materials management) using electronic receipts system and bar code data capture system;
Unpack and check items against delivery records and take corrective action where necessary (whilst maintaining audit records);
Provide a materials management service to purchase regular stock and non stock items to meet ward/department requirements
Ensuring stock rotation and replenishing products in accordance with agreed procedures;
Ensuring stock levels are maintained and goods are put away in a timely manner on receipt;
To ensure all designated stock is managed and replenished to the agreed level using a hand held bar code scanner, raising stock and non stock requisitions;
Unpack, check and book in deliveries;
Liaise with internal staff and external suppliers on stock management;
Investigate and solve delivery and payment issues;
Produce stock reports/data analysis to advise ward/department managers and finance staff on purchasing patterns/costs;
Process purchase orders and recommend sources of supply/savings to customers.
Respond to FSN (Field Safety Notices) received via logistic leads.
Deputise for the Logistics Supervisor when required.
About us Please note that this is a rotational position. The successful candidate will be required to work agile and flexibly across multiple hospital sites for planned periods and will receive appropriate training and support for the systems, processes and working practices at each location. Health Procurement Liverpool (HPL) is a single shared procurement service for:Alder Hey Children's Hospital;Clatterbridge Cancer Centre;Liverpool Heart & Chest Hospital;The Walton Centre. HPL was established in April 2021 and is hosted by The Walton Centre NHS Foundation Trust. Each of the organisations named above is an equal partner in the service and is responsible for the strategic direction of the function. HPL is fully accountable to all organisations and trust boards. The HPL vision is to develop a world class health procurement alliance, which creates opportunities, delivers excellence, embraces innovation and maximises value to patient care, whilst ensuring financial sustainability. Staff will be required to work agile and flexibly across multiple hospital sites (whereappropriate).
Job description Job responsibilities
Please see the job description and person specification document for detailed information about the job description for this vacancy.
Person Specification
Qualifications Essential
A good standard of general education incl. GCSE Maths and English or equivalent
Desirable
Experience working in a busy NHS environment.
Knowledge & Experience Essential
Experience of successfully engaging stakeholders. Experience in stock management. Understanding of local, regional and national procurement agendas and how this links into operational procurement activity Demonstrable IT including Microsoft Office applications used to create reports and to assist in data analysis.
Desirable
Experience of successful collaborative working. Understanding of the Green agenda and how procurement can support this.
Skills & Attrubutes Essential
Creative, innovative, self-starter able to motivate self and others to complete agreed objectives. Excellent inter-personal skills. Reliable, punctual, willing to work flexibly to meet the demands of the role. Ability to react to situations promptly in order to solve complex issues with inventory and stock availability Excellent organisation skills with the ability to prioritise workload to address conflicting demands
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Walton Centre NHS Foundation Trust
Address All Health Procurement Liverpool Sites
Liverpool
L9 7LJ
United Kingdom
Employer's website https://www.thewaltoncentre.nhs.uk/ (Opens in a new tab)