About this role
Job summary
We are looking for an individual educated to NVQ Level 3 in a relevant subject (or equivalent qualification ) with demonstrable experience of working in an administrative environment, where use of computerised systems was a regular requirement.
You should be a clear communicator with working knowledge of Microsoft Office including Word, Excel, Outlook and Teams, and also have a demonstrable understanding of equality and diversity.
In return, you will join a supportive, forward-thinking team offering flexible hybrid working, professional development opportunities and the chance to make a real difference to the health of our communities.
Main duties of the job
This role supports the financial management of Continuing Healthcare (CHC) Services within the Integrated Care Board. Key duties include processing and validating invoices, journals, budget adjustments and other transactions; supporting month-end reporting and annual accounts; and providing financial information and advice to budget managers and stakeholders using Microsoft Office, Oracle, Broadcare and QA.
The postholder maintains accurate financial records, undertakes routine variance analysis and explains differences between actual and planned expenditure, ensuring compliance with organisational and accounting standards.
Working with the Senior Finance Manager, they monitor and report on the CHC budget, make timely payments to care providers, and respond to payment and refund queries from providers and patients.
The role also provides management accounting support to CHC commissioning and contracting teams by resolving financial issues, correcting budget and payment errors, and maintaining compliance with financial policies, governance requirements and statutory regulations.
Additional responsibilities include maintaining audit-ready working papers, supporting governance processes and completing finance administration. The postholder requires strong financial and analytical skills, attention to detail, effective communication, problem-solving ability, knowledge of NHS financial procedures and the ability to work independently.
About us
Birmingham, the Black Country and Solihull Integrated Care Board (ICB) brings together the NHS, local councils and voluntary sector partners to support 2.7 million people. Our vision is to make the area the healthiest place to live and work by improving life chances and reducing inequalities.
As an employee, you will demonstrate our system values, champion inclusion and help address health inequalities so everyone can thrive. In return, the ICB offers a supportive, ambitious and inclusive workplace, with opportunities to develop and work with partners to deliver meaningful change.
The ICB is committed to a workforce that reflects the population of Birmingham, the Black Country and Solihull. We promote equality, diversity and inclusion and welcome applications from everyone who meets the role criteria, regardless of age, gender, disability, race, religion or sexual orientation.
The ICB is a registered Disability Confident Employer. We welcome applications from disabled people and will shortlist suitable applicants who meet the essential criteria.
Employees formally notified that they are at risk of redundancy within the organisation will receive priority consideration for this vacancy if they meet the roles essential requirements. This supports redeployment and helps minimise compulsory redundancies.
Job description Job responsibilities
The postholder will be accountable for:
Assisting in the financial management process within the CHC, Mental health and LDA finance team with key duties as follows: Processing of invoices for payment for packages of care
Month end Reporting for Team responsible areas
Annual financial management duties to support the production of Annual Accounts
Reporting of financial information as required to budget managers
Responding to routine queries from stakeholders
Application of Microsoft Office suite and other applications such as Oracle ledger
Supporting the Senior Finance Officer in specific analysis linked to packages of care under CHC/MH/LDA including reconciliation of ledger to the ICBs client databases Validating invoices for payment against the client databases record of commitments and investigating reasons for differences, supporting personal health budget (PHBs) payments and audits, appeals and retrospective payment requirements Checking through unpaid invoices on the system for potential duplicates plus invoices without a supplier setup Supporting the set-up of new providers, working with the financial control team Processing transactions such as journals, invoices, IPFs and budget adjustments as necessary Taking telephone calls from providers and through enquiry on the accounts payable system, identify payments made to them and if necessary, chase the relevant personnel or SBS for outstanding items Inputting and processing financial information, completing routine variance analysis, journal entries etc Maintaining accurate working papers and recording of ledger transactions for audit purposes Completing ad hoc analysis of the budgets within the teams portfolio with assistance from the Senior Finance Officer Resolving queries from managers and budget holders regarding any accounts payable matters. Monitor invoices on hold to ensure they are held for valid reasons and taken off hold as required or responsible. Ensuring financial records are accurate, complete and conform to necessary standards Assisting in the delivery of information to support the annual planning cycle Supporting the wider objectives of the finance team as appropriate Assisting the team to ensure that the ICB adheres to its governance framework and complies with the relevant statutory regulation Liaising with CHC leads as required to assist in financial issues including budget or payment errors, modelling simple service changes etc Actioning processes such as Waivers, Requisitions and Workforce Management requests for the Finance team and support the commissioning teams in the process. Actively participating in departmental training as well as HFMA and One NHS Finance programmes.Please refer to the full job description attached
Person Specification
Equality, Diversity and Inclusion Essential
A demonstrable understanding of equality, diversity and inclusion
Personal Qualities Essential
Caring and considerate, with a genuine passion for improving the lives of our communities Respectful and able to listen to/take on board feedback from others Open and honest, ensuring that you are approachable in conducting your role Understanding of individual differences Trustworthy and able to maintain confidentiality Good time keeping Ability to maintain calm under pressure Flexible approach to work
Autonomy Essential
Ability to work to own initiative and maintain a high level of organisation
Experience Essential
Experience of working in a customer or patient-facing environment Demonstrable experience of working in an administrative environment, where use of computerised systems was a regular requirement Working knowledge of Microsoft Office including Word, Excel, Outlook and Teams Ability to Analyse, interpret and communicate useful financial information from large volumes of data in accordance with strict deadlines.
Desirable
Experience of ordering equipment and services Experience of working in NHS finance Understanding of Data Protection legislation
Qualifications Essential
Educated to NVQ Level 3 in a relevant subject, or equivalent level of qualification, or equivalent demonstrable experience
Skills and Abilities Essential
Clear communicator with excellent verbal and written skills Excellent customer service skills promoting a professional, positive, helpful and friendly environment Ability to work effectively as part of a team and collaborating with others to achieve excellence Problem solving skills Being inclusive, supportive and empowering others Engaging and enabling others working towards the same goals
Employer details Employer name Black Country Integrated Care Board
Address Black Country Integrated Care Board
Wolverhampton Civic Centre
St Peter's Square
Wolverhampton
WV1 1SH
United Kingdom
Employer's website https://blackcountry.icb.nhs.uk/ (Opens in a new tab)