About this role
The Officer – Administration will provide administrative and coordination support to the Facilities Management business, ensuring smooth and efficient day-to-day administrative operations. The role will involve maintaining records and documentation, preparing reports and trackers, coordinating with internal departments and site teams, and following up on administrative requirements
• Provide administrative and coordination support to the Facilities Management team and business operations. • Maintain and organize company records, documents, reports, and administrative files. • Prepare letters, memos, reports, presentations, trackers, and other business documents as required. • Coordinate with Operations, HR, Finance, Procurement, QHSE, and other support functions on administrative matters. • Support the preparation and updating of daily, weekly, and monthly administrative and operational reports. • Maintain accurate employee, site, asset, and administrative records as required. • Assist in coordinating meetings, appointments, site visits, training sessions, and internal activities. • Follow up with relevant stakeholders to ensure timely completion of assigned administrative actions. • Support the administration of Facilities Management contracts, sites, and operational documentation. • Assist in maintaining trackers related to manpower, attendance, accommodation, transport, uniforms, access cards, and other administrative requirements. • Support the preparation and submission of documents to clients and internal stakeholders. • Assist with document control and ensure records are maintained in accordance with company procedures. • Handle routine correspondence, emails, and administrative queries professionally. • Support the team in monitoring deadlines, pending actions, and follow-ups. • Assist with onboarding and administrative coordination for employees assigned to Facilities Management sites. • Maintain confidentiality of company and employee information. • Perform other administrative duties assigned by the Line Manager.
• Fresh graduates / entry-level UAE Nationals are encouraged to apply. • Previous administrative, customer service, coordination, or Facilities Management experience is an advantage. • UAE National with a Family Book preferred, where applicable.