About this role
Role Description
We are looking for a Grants Specialist to manage and execute grant strategies across a large portfolio of active clients. This role is focused on client management, opportunity oversight, and ownership of funding outcomes, rather than grant writing alone.
Manage 50+ client accounts Stay ahead of new and existing funding opportunities Coordinate contractors and internal resources Communicate with funding agencies Review and edit submissions Ensure applications are delivered on time and to a high standard
This is an integral role on our Grants team and is well-suited to someone who is highly organized, tech-savvy, comfortable operating at scale, and confident managing multiple stakeholders simultaneously.
Key Responsibilities
Client / Portfolio Management Own a portfolio of 50+ active clients with ongoing grant strategies Serve as the primary point of coordination for grant related work Work directly with founders and their leadership teams to translate business priorities, projects, and technical roadmaps into fundable grant strategies Ensure clients are informed of relevant opportunities and timelines Manage active, submitted, and awarded opportunities through to final outcome & reporting Grants Opportunity Management Monitor federal and provincial funding programs relevant to assigned clients Assess eligibility, effort, timing, and likelihood of success Advise clients on which opportunities to pursue or deprioritize based on eligibility, past success, etc. Maintain visibility across the full grants pipeline for each client Proactively flag risks, dependencies, and resourcing needs Contractor and Workflow Management Coordinate internal and external grant writers and subject matter experts Provide clear briefs, context, and deadlines Review, edit, and quality check all submissions before final delivery Ensure alignment with client positioning and funder requirements Collaborate closely with Customer Success, SR&ED, and other internal teams to ensure a well-rounded, client-first funding experience. Writing Support Contribute to writing full applications, where appropriate Edit and strengthen drafts written by others for QC, clarity, compliance, and impact Use AI tools such as ChatGPT, Perplexity, or Claude to support research and drafting with strong human oversight Process, Documentation, and Follow Up Track deadlines, submission status, and outcomes across your portfolio Maintain accurate records and documentation Support post submission follow ups and funder questions
Qualifications
Two or more years of experience in grants, funding advisory, or related roles Experience managing a high volume of clients or projects simultaneously Strong editing, review and QC skills Solid understanding of Canadian government funding programs (e.g., federal, provincial, municipal, sector-specific) Tech-savvy and comfortable using tools such as G Suite, CRM platforms (e.g., HubSpot), and modern AI-assisted productivity tools Excellent organization and time management skills Clear and professional written and verbal communication Experience working with startups or scale-ups is a strong plus Exposure to software, AI, med tech, cleantech, or advanced manufacturing is beneficial Comfort operating in a fast-paced consulting environment with evolving priorities
Benefits
Competitive full-time salary based on experience Remote first work environment Opportunities for growth as the grants function scales Work closely with a senior team in the innovation funding space