About this role
Get to Know Us: Riverview Gardens School District scholars, educators and parents continue to strive to be a community of dynamic learners and leaders with a commitment to demonstrating social and civic responsibility. RGSD is committed to supporting the academic, social and emotional needs of all scholars by offering a wide range of learning opportunities, extra-curricular activities, resources and specialized programs. RGSD is home to 12 schools, which serve approximately 4,900 students. Committed to providing excellent programs from early childhood education through high school. Culture: RGSD is dedicated to regaining full accreditation under the Missouri Department of Elementary and Secondary Education (DESE). Riverview Gardens is currently working in collaboration with educational institutions and community partners to support the needs of children. Interested candidates should have a heart for educating and a willingness to collaborate to help achieve and maintain educational excellence. Ideal candidates are willing to fight and advocate for scholars and educational equity. Join our Ramily! There is a new view on the horizon and learning is required! https://www.rgsdmo.org SUMMARY Reports directly to the Director of State and Federal Programs. Provides administrative support to the department administrator by performing the duties listed below: RESPONSIBILITIES
• Interpret State and Federal guidelines and work with school personnel to insure articulation of Title I programs.
• Assists and advises building secretaries in the implementation of Federal budgets.
• Communicates with administrators, teachers, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of activities and department functions.
• Remains current on laws and requirements regarding each program and interpret and implement regulations.
• Assist in the preparation of the Consolidated Federal Program applications, amendments and reports for submission to the State Department of Education.
• Compiles data from a variety of sources (e.g. budget reports, specialized reports, grants, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Monitors budgets for all federal, state and local grant projects for the purpose of ensuring a quality educational program for the students and staff as well as meeting the legal requirements of the grants.
• Reconciles account balances (e.g. grants, budgets, procurement card bills, salaries, etc.) for the purpose of maintaining account balances and complying with related policies, practices, and/or regulations.
• Assist in the preparation of budgets for application for Federal Programs.
• Composes documents for assigned area (e.g. project status, surveys, letters, bulletins, reports, etc.) for the purpose of documenting events, providing and/or requesting information.
• Prepares a wide variety of reports and written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a variety of grants, documents and materials for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
• Process approved requests for materials and equipment from each Title I site.
• Conduct an annual update of Title I school inventory and maintain inventory records.
• Orders equipment, supplies and materials for the purpose of maintaining availability of required items.
• Maintains inventories of supplies and materials purchased from grant funds for the purpose of ensuring items availability and compliance with local, state and Federal guidelines.
• Monitor expenditure levels against budget levels.
• Maintain documentation, records and files as it relates to the Consolidated Federal Programs monitoring check list.
• Submits reports and forms to the Department of Elementary and Secondary Education (DESE) for the purpose of meeting State guidelines and requirements for grants.
• Maintains a variety of documents, file and records (e.g. purchase orders, invoices, grants, Title programs, etc.) for the purpose of documenting activities, providing up-to-date reference and audit trail.
• Coordinates and schedules a wide variety of programs and/or activities (e.g. proper distribution of materials to various departments, appointments, meetings, conferences, workshops, travel reservation/accommodations, etc.) for the purpose of making necessary arrangements for assigned administrator.
• Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Performs other related duties as assigned.
JOB REQUIREMENTS SKILLS, KNOWLEDGE AND ABILITIES Skills are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills in order to meet changing job requirements. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; managing several budgets; quality office skills, including filing systems, time management, and customer service; and preparing and maintaining accurate records. Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: proficiency in all aspects of communication, including listening, speaking, writing, reading and production of multimedia presentations. Ability is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data and varied types and/or purposes; and utilize specific job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data required independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include; maintaining confidentially; meeting deadlines and schedules; working with detailed information/data; working with multiple budgets and grants; manage multiple priorities; plan ahead and working independently. QUALIFICATIONS
• Graduation from a general or technical high school plus two years of formal or four years of informal secretarial training.
• Considerable administrative/executive secretarial experience preferred within the district, or any equivalent combination of experience and training in executive-level secretarial work. Must meet district requirements for typing and computer skills.
• Proficient in Word, Excel, Powerpoint and other related software.
• Work habits necessary for the independent completion of assignments within stipulated timeline and guidelines.
PHYSICAL DEMANDS:
• Exerts 20 to 50 pounds of force occasionally, and/or
• Exerts 10 to 25 pounds of force frequently, and/or
• Prolonged periods of working on a computer.
• Sufficient vision to read printed material, see distant objects with clarity, and identify and distinguish objects.
• Sufficient hearing to hear conversations in person and on the telephone, and hear sounds clearly up to 20 feet.
• Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone, an in addressing groups.
• Requires occasional or frequent standing, walking, sitting, bending, and reaching for extended periods of time.
• The job is performed under minimal temperature variations and is generally a hazard free environment.
• Must be able to access and navigate all areas of the school and other facilities as needed.
TERMS OF EMPLOYMENT 12 Months Salary: Salary Scale range on Administrative Assistant pay scale *Please note that this is a grant funded position, if the funds allocated for this position are eliminated, the position itself is also required to be eliminated*