About this role
Welcome, and thank you for considering joining the Rome City Schools family! We are thrilled that you are exploring the opportunity to be a part of our community, where we are committed to the philosophy of "TEACH ROME for a Better YOU." At Rome City Schools, we believe teaching is not just a profession—it's a pathway to personal and professional growth. Here, you'll have the opportunity to:
• Feel Inspired: Empower students and make a lasting impact.
• Work with Purpose: Collaborate with dedicated educators and leaders.
• Move Forward: Advance your skills with innovative professional development.
• Eat Well: Enjoy our vibrant community with diverse local dining options.
• Sleep Peacefully: Experience a safe and welcoming environment to call home.
• Play Often: Explore the culture, parks, and recreation opportunities unique to Rome.
• Grow Together: Thrive in a supportive environment that values your success.
By choosing Rome City Schools, you are choosing a district that is invested in your well-being and growth as an educator. Together, we can shape the future for our students, our community, and for you! We look forward to reviewing your application and learning more about how you can contribute to our vision. The purpose of the posting is to direct you to the Rome City Schools system website for current job postings and application information. Please go the web addresses listed in the following paragraph. Please refer to https://www.rcs.rome.ga.us/ for additional information about our school system and https://romecs.tedk12.com/hire/index.aspx for a listing of current vacancies and instructions for completing an electronic employment application. Perhaps there is no other career that provides more challenge and personal satisfaction than working with students. If you are interested in accepting the challenge and being a part of an exemplary team in a dynamic school system dedicated to our employees, students, and community then Rome City Schools is the place for you. https://romecs.tedk12.com/hire/index.aspx POSITION TITLE: Administrative Assistant/ Centralized Registration
DEPARTMENT: Assessment & Accountability
WORK DAYS: 240
REPORTS TO: Director of Strategic Accountability and School Improvement
PAY SCALE: Level 2
REQUIREMENTS:
• Educational Level: High School Diploma w/applicable experience and/or education
• Acceptable criminal background check
• Certification/License Required: No
• Strong interpersonal skills; ability to work with all central office and school personnel
• Physical Activities: Routine physical activities that are required to fulfill job responsibilities
• Computer skills, including use of Microsoft Excel and Google Apps; ability to learn how to effectively use the SIS platform. (IC)
• Experience:
• High School Diploma-Minimum
• Certification courses and/or a college degree are preferred
• School Level Experience Preferred
• Demonstrated ability to work with data, various data systems, and confidential information; experience with a SIS program - Infinite Campus, GaDOE portal, and state reporting preferred; working knowledge of Accountability ~ CCRPI
The Board of Education and the Superintendent may accept alternatives to some of the above requirements. ESSENTIAL DUTIES:
• Centralized Registration and User Support
• Application Management: Facilitate the end-to-end processing of online enrollment applications.
• Required Steps
• Review the application for completion.
• Verify the accuracy of all information of records
• Final approval and data acceptance
• Notify appropriate stakeholders
• Public Relations & Communication: Serve as a primary point of contact for the Student Records Center (SRC), managing walk-in inquiries, phone calls, and the departmental voicemail/email systems.
• Specialized Language Support: Provide Spanish interpretation services to assist families during the registration and records request process.
• System Specialist Support: Act as the initial line of support for Online Registration (OLR), providing technical guidance as an OLR Specialist and Parent Portal Support Specialist.
• System Access Management: Manage and monitor Infinite Campus (IC) Portal usage, membership reports, and overall portal access for parents and students.
• Compliance: Monitor monthly adherence to state mandates, specifically monitoring HB530 and HB268 compliance requirements.
• Records Collection and Coordination: Send out initial records requests and notify appropriate district stakeholders such as SpEd, EL, 504, and Gifted.
• Data Maintenance and Updates: Process all parent portal data changes and updates for current students.
• State, Federal, and Local Reporting
• Ensures the security and confidentiality of all student data.
• FTE & Data Integrity: Assist school-level staff with identifying and resolving errors in FTE (Full-Time Equivalent), Student Class (SC), and Student Record (SR) reporting.
• Special Education Documentation: Manage and execute the GoIEP data upload process to Infinite Campus to ensure compliance with Special Education reporting.
• State Claims: Process and manage GTID (Georgia Testing ID) claims through the GUIDE system.
• Auditing and Reporting: Conduct attendance audits and prepare district-level reports related to student attendance.
• Maintenance and Updates: Primary district contact for all households and guardian changes within Infinite Campus
• Miscellaneous
• Media Management: Oversee the organization and uploading of student photographs within the district database.
• Processes and Procedures: Assist teammates in establishing and implementing efficient departmental processes and procedures.
• Other Duties and Responsibilities as Assigned