About this role
Job Title: Mechanic Specialist - Lead Location: Transportation Classification: Specialist II Reports to: Director of Transportation FLSA Status: Full-time/exempt SUMMARY Works as part of a team with the Director of Transportation to provide leadership and supervision of transportation services. The position of Mechanic Specialist plans, directs, and supervises the repair and maintenance of the district's vehicle fleet in compliance with governmental rules and regulations and sound vehicle maintenance practices. ESSENTIAL DUTIES AND RESPONSIBILITIES This description covers the most significant essential and auxiliary duties performed by this position for illustration purposes, and does not include other work, which may be similar, related to, or a logical assignment for the position. The job description does NOT constitute an employment agreement between the employer and employee and is subject to change by the employer as the organizational needs and requirements of the job change.
• Trains, directs, and evaluates assigned staff. Plans and assigns work of assigned staff and ensures work assignments are complete and within department objectives.
• Plans, directs, and supervises the repair and maintenance of the district's fleet including but not limited to school buses, activity buses, maintenance, District equipment, and transportation vehicles, in compliance with governmental rules and regulations.
• Establishes and implements a sound preventative maintenance program and maintains a reliable system for detailed service records such as repair, parts and labor costs, state inspections, and work orders.
• Establishes and maintains repair and maintenance parts, tool inventory levels, and a reliable system for tracking.
• Communicates with vendors for timely repair and delivery of parts and equipment.
• Assists in the preparation of specifications for vehicle procurements.
• Oversees shop budget.
• Works as part of a team in reviewing processes and procedures, and works with management to ensure policies and procedures are documented and updated regularly.
• Serves as a coach and mentor to staff providing hands-on leadership and career development opportunities.
• Responds to immediate safety and/or operational concerns for the purpose of taking appropriate action to resolve immediate safety issues and maintaining a well-functioning fleet.
• Responds to road calls regarding disabled vehicles 24/7 to perform emergency repair work in the field.
• Completes ongoing professional development to keep skills and knowledge up to date with current technological and mechanical advances as well as keeps up to date with federal, state and local rules, regulations and requirements regarding the District fleet.
• Ability to prepare reports summarizing data regarding department performance and measurable results.
• Diagnoses mechanical, electrical, and engine vehicle malfunctions (e.g. using computers, analyzers, etc.), makes appropriate repairs, including disassembling and assembling engines and other operating parts of vehicles.
• Inspects vehicles (e.g., brake systems, oil levels, coolant, tire pressure, wiper blades, fan belts, battery connections, ignition circuits, heaters, wiring, indicator lights, and exterior and interior condition, etc.) for the purpose of ensuring that vehicles are in safe operating condition. Prepares and schedules preventative maintenance for all district vehicles. Repairs and services district vehicles according to required specifications; repairs vehicle systems and components such as tuning motors, testing compression, adjusting clutches and brakes, and changing and charging batteries.
• Ensures that all work performed in the shop facility or in the field is completed on schedule, in an efficient manner, and is of high quality.
• Performs minor body work (e.g. front ends, fenders, upholstery, etc.) for the purpose of maintaining the appearance and safe operation of the vehicles.
• Ensures the shop is clean and organized.
• Lead and guide activities and decisions with a racial and cultural equity mindset and lens
• Provides back-­-up support to other positions in the Department in case of absence or work overload.
• Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES This position has supervisory responsibilities, in coordination with the Director of Transportation. QUALIFICATIONS Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Any combination of experience and training that would provide the required knowledge and abilities is appropriate. A representative way to obtain the required knowledge and abilities would be: Education: High School Diploma or equivalent required. Two years of college, business school, or equivalent training preferred. Experience: Five years of journey-level major vehicle and equipment repair experience; experience in gas, diesel, and propane fleet motor vehicle maintenance of vehicles up to 36,000 lbs. GVWR preferred. Two years of lead worker experience required. OTHER QUALIFICATIONS:
• Valid driver's license, good driving record, and evidence of insurability required and must be maintained. 21 years of age or older.
• Must be able to obtain and maintain the Oregon State Department of Education bus inspection certification.
• Ability to obtain and maintain a Master School Bus Automotive Service Excellence (ASE) rating and section 608 & 609 air condition certificate required.
• Possession of, or ability to obtain and maintain, a valid Class B Oregon Commercial driver's license with applicable ODE endorsements for school bus drivers.
• Must possess and maintain a valid first aid card.
• Ability to read and apply technical and mechanical diagrams, schematics and repair manuals.
• Knowledge of gasoline, propane, diesel engines, electrical circuitry, hydraulics and air brake systems.
• Knowledge of standard practices, methods, tools and equipment of the trade.
• Knowledge of pertinent district, state and federal laws, rules and regulations, as well as hazards and safety precautions relating to the trade.
• Knowledge of principles and practices of work coordination and simplification and ability to develop and implement work schedules.
• Experience developing departmental policies and procedures.
• Intermediate technological skills providing the ability to enter, revise, organize, and retrieve information and to formulate methods of collecting and presenting information; and to generate complex reports, experience with Microsoft Office software applications, Google software suite, email software, and fleet management systems.
• Demonstrated ability to establish and maintain high profile, influential and collaborative working relationships across teams, functions and layers with district staff, public officials, and the general public.
• Liquefied Petroleum Gas License may be required.
• Ability to work harmoniously with others and communicate effectively and appropriately, both verbally and in writing, with supervisor, staff, and students.
• Ability to perform the record keeping requirements related to the assignment.
• Excellent attendance, work ethic and pride in job performance are essential.
• Self-starter with proven analytical, organizational, and problem-solving skills.
• Excellent leadership skills as demonstrated with exceptional interpersonal skills in leading, motivating, coaching, and developing staff.
• Ability to think strategically, proven analytical and problem-solving skills, and ability to develop both short term and long-term plans to meet an objective.
• Ability to produce accurate work in a sometimes stressful environment with frequent deadlines.
• Ability to exercise confidentiality, tact, diplomacy, and independent judgment in the performance of duties.
LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Understanding of basic bookkeeping principles necessary to maintain records and filing systems including alphabetical, numerical, and chronological is strongly preferred. If multi-lingual or bi-lingual, must be willing and ready to utilize skills when working with staff, students, community members and/or guardians. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages. Ability to apply concepts of basic algebra. COMPUTER SKILLS Job requires specialized computer skills. Must be adept at using various applications including databases, spreadsheet, report writing, project management, graphics, word processing, presentation creation/editing, communicate by email and use scheduling software. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS
• This position requires the use of personal or district vehicles on district business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license, and have an acceptable driving record and evidence of insurability. In addition, individuals are required to pass a State of Oregon Department of Transportation physical exam. Possession of, or the ability to obtain within 3 months, a valid Class B Oregon's Commercial driver's license with applicable endorsements required.
WORK ENVIRONMENT and PHYSICAL DEMANDS Moderate to extensive degree of physical stamina and frequent lifting up to 50 pounds and occasional lifting of up to 100 pounds. Frequent walking, bending, reaching, twisting, and prolonged periods of standing. Exposure to noise, heat, cold, hot, and cold surfaces, and sharp and moving equipment. Ability to climb ladders and scaffolding, work from heights, stretch and bend to perform such duties as cleaning, repairing, painting, repairing vehicle roofs, and general maintenance. Ability to lift vehicle parts, cleaning supplies and equipment. Shall be physically capable of performing all necessary tasks: stooping, reaching, pushing, pulling, climbing, lifting, twisting, and crawling. Exposure to chemicals, dirt, dust, paint, noise, and activity of a school and bus shop setting. Ability to move freely around the Transportation, school buildings and grounds. Exposure to outdoor weather conditions. Maintenance work performed in the field may expose the incumbent to inclement weather and traffic hazards. While driving a bus, the Mechanic Specialist will be exposed to the working conditions and hazards outlined in the job description for Bus Driver. The Mechanic Specialist will be provided a uniform supplied by District for use during working hours. MENTAL DEMANDS Positions at this level encounter new or unusual (20-40%) situations some, but have resources available to assist with identifying solutions or actions. Some pressure from deadlines or changing priorities exists, and interruptions to workflow or concentration can occur. Interactions with others can include demanding or difficult people.