About this role
Job highlights School Treasurer/Bookkeeper Reports to: Principal/Finance Director Purpose: To supervise the management of the school's business and financial services, and to ensure compliance with appropriate laws, regulations, and policies adopted by the board, the state, and other governmental agencies related to school finance. RESPONSIBILITIES:
• Oversees school-level bookkeeping, including purchases and payroll data entry. • Implements applicable finance policies and procedures. • Efficiently completes essential job functions: • Assures that all school funds are properly received and disbursed while maintaining accurate records o Prepares and maintains monthly payrolls for all school employees • Maintains a daily attendance record for all employees • Secures and assigns substitutes and maintains proper records for payroll • Verifies leave balances annually o Maintains financial records and accepts responsibility for state, local, federal, and other allotments at the school level • Ensures expenditures do not exceed the school allotments provided by the district • Generates requisitions and purchases orders; maintains inventory of supplies • Verifies invoices against purchases • Assists with answering incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students • Serves as a liaison between employees and the district payroll specialists to help answer payroll-related questions • Performs other duties as assigned. KNOWLEDGE AND ABILITIES:
• Knowledge of the principles, practices, and procedures of public school finance procedures, is preferred. • Basic knowledge of federal, state, and local laws, rules, and regulations governing Financial Services functions including finance, accounting, accounts payable, payroll, and purchasing. • Ability to administer financial policies and budgets and to maintain fiscal control through knowledge of generally accepted accounting and purchasing practices. • Ability to make decisions, in conjunction with the school principal and/or district finance officer, by laws, ordinances, regulations, and school system policies and procedures. • Ability to exercise judgment and initiative within the guidelines and policies established by the system. • Ability to establish and maintain effective working relationships and collaborate with the school and district staff. • Ability to operate standard office machines and popular computer-driven word-processing spreadsheets and file maintenance programs. TRAINING AND EXPERIENCE:
• Associate degree in accounting, bookkeeping, or related field, preferred. • Experience with accounting, or an equivalent combination of training and experience that provides the required skills and abilities.
Salary Schedule: Classified; Based on verified experience
Reports To: Principal and ChiefFinance Officer
Work Location: WCECHS
FLSA Status: Nonexempt
Work Schedule: 12 Month
Position Summary
The Bookkeeper performs accounting responsibilities relating to budget and financial functions, including processing time entries for staff's biweekly and monthly payroll.
Physical Requirements • Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion • Must be able to lift and carry up to 20lbs • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
Disclosure
This document provides descriptive information about the above Washington County School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Washington County School reserves the right to make changes to this document as deemed necessary without providing advance written notice.