About this role
Job summary
We are looking for an Administrator to work as part of the Nurse Assessor team, to provide high level administration, support work with the retrospective CHC team, work alongside the Duty Nurse to ensure queries are dealt with in a timely manner, be responsible for day to day filing, answering emails, maintaining office IT systems.
The post holder will need to be highly motivated and possess good communication skills, plus be able to demonstrate excellent typing and interpersonal skills. The successful candidate would benefit from having previous experience of working in a busy and challenging office environment. The post holder will be supported to thrive in a busy, varied and professional working environment.
Main duties of the job
Assisting with management of the PARIS system to ensure all new referrals and changes to current referrals are managed and details added appropriately to the Civica Scheduling system.
To work alongside the Nurse Assessor team to ensure patient enquires are dealt with and the daily work list is kept up to date.
Responsible for day to day office duties such as filing, scanning, maintaining office IT systems and ordering of stock via the ORACLE system.
Co-ordinate and manage statistics as requested by Nurse assessor team leader, ensuring UHB time-scales are adhered to and information is accurate and up to date.
Assist with maintaining and updating staff personnel files.
Maintaining and updating our electronic rostering system with staff shifts and adding in extra Bank shifts where required.
Support with the retrospective case load as required and directed by the Nurse assessor team leader.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description Job responsibilities
You will be able to find a full Job Description and Personal Specification attached with the supporting documentation or please click - Apply now' to view in Trac.
Person Specification
Qualifications Essential
NVQ Level 3 or equivalent administrative experience Proficient in use of Microsoft packages i.e. Word, Excel PowerPoint
Desirable
Statistical Background
Experience Essential
Knowledge of basic office procedures Previous experience of administrative work Development of databases, analytical skills & data presentation
Desirable
Previous NHS experience Use of PARIS system
Skills Essential
Ability to work well under pressure Good communication skills Good organisational skills
Desirable
Experience dealing with patients and multi-disciplinary team
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Cardiff and Vale University Health Board
Address ICCS locality offices,
Whitchurch Hospital Grounds,
Whitchurch,
CF14 7XB
United Kingdom
Employer's website https://cavuhb.nhs.wales/ (Opens in a new tab)