About this role
Job summary
Working closely with the Business Manager, you will oversee the day-to-day finance administration, payroll coordination and financial reporting requirements of the organisation.
The role will initially operate efficiently on a one-day-per-week basis and will focus on maintaining accurate financial records within Sage, coordinating monthly payroll submissions, supporting budget monitoring and providing insightful financial information to support organisational decision-making.
You will play a key role in ensuring financial processes remain robust, compliant and effective whilst supporting the delivery of high-quality healthcare services.
About You
We are looking for someone who can work independently, demonstrate excellent attention to detail and provide trusted financial support to the Business Manager and wider organisation.
What We Offer
Flexible and supportive working arrangements in a collaborative and friendly environmentOpportunity to make a meaningful contribution within primary care.Ongoing professional development opportunities.The chance to work closely with senior leaders and influence organisational success.GP Health Connect is committed to creating an inclusive workplace and welcomes applications from all sections of the community. We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect all staff to share this commitment.
Main duties of the job Financial Management and Reporting
Maintain accurate financial records using Sage for Small Business PlusSupport the monitoring of organisational and service budgets and forecastsProduce monthly financial reports, highlighting variances and trendsAssist with budget setting and financial planning activities.Monitor project and service expenditure against allocated budgetsSupport the preparation of financial information for Board reportingPayroll CoordinationCollate and submit monthly payroll information to the external payroll providerReview payroll reports and ensure accuracy before approvalManage payroll-related queries from employeesCoordinate pension administration and monthly contribution submissionsEnsure compliance with payroll legislation and statutory requirementsPrimary Care Funding and ReconciliationsReconcile Primary Care Network funding streamsManage and reconcile ARRS claims and reimbursementsSupport the monitoring of NHS funding income and expenditureProcess recharges and shared resource adjustments where requiredBookkeeping and Financial ControlMaintain sales, purchase and general ledgersProcess supplier invoices and expense claimsUndertake bank reconciliations and cash flow monitoringComplete month-end journals and adjustmentsSupport continuous improvement of financial systems and processes
About us
GP Health Connect is a forward-thinking primary care provider organisation committed to delivering high-quality healthcare services and supporting our member practices, patients and communities.
We are seeking a highly organised and detail-oriented Finance & Payroll Co-ordinator to support our financial management, payroll coordination and reporting functions.
This is an excellent opportunity for a finance professional looking for a flexible role where they can make a significant contribution to the financial governance and performance of a growing healthcare organisation.
Job description Job responsibilities
Key Responsibilities
Budgets, Forecasting and Financial Performance Reporting
Collaborate with the Business Manager to monitor and update annual service and organisational budgets and rolling forecasts.
Produce concise monthly financial performance reports, highlighting key variances between
actual spend and budgeted targets.
Assist the Business Manager in prepping financial datasets and variance commentary for the
GPHC Board and clinical lead(s).
Track expenditure against specific clinical projects and service contracts to monitor baseline
financial health.
Payroll Coordination & Pension Administration
Collate and calculate all monthly payroll data (including core staff hours, variable clinical staff hours, and bank workers) and submit accurate variables to the external payroll provider.
Act as the primary internal contact for employee payroll queries, tax code changes, and pension information.
Review, check, and sign off the monthly payroll draft generated by the external provider before final approval.
Coordinate pension scheme data submissions, ensuring accurate tracking of monthly contributions (including the NHS Pension Scheme and/or workplace alternatives).
Primary Care Funding & Reconciliations
Reconcile all healthcare funding streams, including PCN budgets and ARRS (Additional
Roles Reimbursement Scheme) claims.
Work with the Business Manager to align monthly ARRS claims with actual payroll data to
guarantee timely and accurate NHS reimbursements.
Process recharges, and shared resource adjustments as required.
Core Bookkeeping & Sage Management
Maintain sales, purchase, and general ledgers efficiently within Sage for Small Business Plus.
Process supplier invoices, clinical expense claims, and practice reimbursements in line with
internal control processes.
Perform regular bank reconciliations, as required and monitor debtor ledgers to maintain smooth cash flow
Execute standard month-end adjustments, including posting journals.
Liaise with the Business Manager to ensure ledger codes are used correctly and efficiently and propose new codes as necessary
Care Quality Commission:
Be cognisant of compliance with the CQC 5 key lines of enquiry across all service areas
Working with the Business Manager, ensure all financial processes and policies are regularly reviewed and updated, as required
Participate in the CQC self-assessment and action planning where appropriate and necessary
Support staff through any inspection visits from CQC
Confidentiality:
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, member practices, staff and other healthcare workers. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the organisation may only be divulged to authorised persons in accordance with the policies and procedures relating to confidentiality and the protection of personal and sensitive data
Keep up to date with IG And GDPR legislation
Health and safety:
The post-holder will implement and work alongside the Business Manager on the full range of promotion and management of their own and others health, safety and security as defined in the organisations Health & Safety policy and the Infection Control policy and published procedures. This will include (but will not be limited to):
Ensuring job holders across the organisation adhere to their individual responsibilities for infection control and health and safety, using a system of observation, audit and check, hazard identification, questioning, reporting and risk management. Maintaining an up-to-date knowledge of health and safety and infection control statutory and best practice guidelines, and ensure implementation of these across the business Using personal security systems within the workplace according to organisation guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across the business Making effective use of training to update knowledge and skills, and initiate and manage the training of others Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards, and initiation of remedial / corrective action where needed Actively identifying, reporting, and correction of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other managers and or directors Undertaking periodic infection control training (minimum annually) Routine management of own team, team areas, and maintenance of workspace standards Demonstrate due regard for safeguarding and promoting the welfare of children.
Equality and diversity:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional development:
The post-holder will participate in any training programme implemented by GP Health Connect Limited as part of this employment, with such training to include:
Commitment to the vision of GP Health Connect and in doing so fully utilise their skills and experience to support the strategic objectives of the organisation; be a role model for the values of GPHC in all activities and interactions
Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and or professional development.
Undertaking any identified training and development related to the post identified in annual review
Ensuring knowledge and understanding of and adherence to - all organisation processes and policies
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.
Ensuring own actions contribute to the maintenance of a quality service provision
Being responsible for the self-development of skills and competencies through participation in training and development activities and to maintain up to date technical and professional knowledge relevant to the post
Undertaking statutory and mandatory training as well as role specific training deemed appropriate by the organisation
Quality:
The post-holder will strive to maintain quality within the organisation, and will:
Alert other team members to issues of quality and risk; participate in Learning Event Analysis
Assess own performance and take accountability for own actions, either directly or under supervision
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
Develop and maintain effective working relationships with colleagues
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources
Act corporately as a member of the team and take a shared responsibility for the development of strategy, effectiveness and culture of the team and the organisation
Communication:
The post-holder should recognize the importance of effective communication within the team and will strive to:
Communicate effectively with other team members Communicate effectively with other stakeholders, including shareholders, contract holders, subcontractors and practice managers Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly
Contribution to the implementation of services:
The post-holder will:
Apply GP Health Connect Limited policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate
Person Specification
Knowledge and Skills Essential
Strong proficiency in Microsoft Excel (VLOOKUPs, pivot tables, and variance tracking formulae). Highly organised and exceptionally capable of managing a comprehensive workload efficiently within a tight, part-time schedule. Ability to explain financial parameters clearly to the Business Manager and handle staff payroll queries tactfully
Qualifications Essential
Good standard of education Evidence of continuing professional development
Desirable
Part-qualified or fully qualified AAT (Level 3 or 4).
Experience Essential
Proven history in a blended finance role covering bookkeeping, management reporting support, and payroll coordination Strong, hands-on experience using Sage accounting packages.
Desirable
Familiarity with the NHS Pension Scheme and the NHS Pensions Online portal. Experience of NHS budgeting and primary care income streams Prior financial experience within a GP practice, PCN, or NHS setting
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name GP Health Connect Limited
Address Suite J, Axis House
Tudor Road, Manor Park
Runcorn
Cheshire
WA7 1BD
United Kingdom
Employer's website https://www.gphealthconnect.co.uk/ (Opens in a new tab)