About this role
Job summary
We are looking for an experienced and highly organised individual with excellent computer, administrative and communication skills to work closely with management and consultants in coordinating a robust and safe medical workforce.
The Rota Coordinator will provide administrative support for the day-to-day management of the General Surgery medical rotas, ensuring safe and appropriate staffing levels across theatre lists, clinics, ward cover and, most importantly, on-call services.
The General Surgery department currently consists of 15 F1 doctors, 20 SHO/F2 doctors and 16 Specialty Registrars (SpRs), alongside ACP cover. The General Surgery rota encompasses resident doctors working across Colorectal, Upper GI, Vascular, Transplant and Breast services. The successful candidate will therefore be responsible for coordinating a large and complex workforce across multiple specialties and service areas.
Main duties of the job
Maintain accurate and up-to-date rota systems, includingMedirota, Excel spreadsheets and E-Rostering.
Take responsibility for maintaining accurate and comprehensive rotas for resident doctors acrossUpper GI, Colorectal, Vascular, Transplant and Breastservices. Processannual leave and study leave requestsin a timely manner, ensuring appropriate and safe staffing levels are maintained. Process and recordshift swapsthrough Medirota and Excel, ensuring all changes are accurately reflected on the relevant rotas. AllocateSpRs to theatre listsand ensure appropriate resident doctor cover is in place to support each theatre list. Advertise and coordinate vacant shifts throughLocum's Nest, ensuring appropriate on-call and other essential service cover is maintained. Monitor and ensurelocum timesheets are reviewed and signed offwithin the required timescales.
About us
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description Job responsibilities
For more detail on the Rota Coordinator remit, please see the job description and person specification.
Person Specification
Person Spec criteria Essential
Good general education including GSCE in Maths or English (or equivalent) Advanced keyboard and computer skills (Microsoft office) Previous experience with using Excel and Word Previous experience in managing rotas Experience of working under pressure Experience of working as part of a team in a multi-disciplinary environment Excellent written/verbal communication skills Excellent customer care skills Ability to work using own initiative with excellent organisational skills and meticulous attention to detail The ability to work under pressure, within a stressful environment, prioritise own workload and work to tight deadlines Ability to exercise judgement and take responsibility for actions Able to promote good working relationships amongst team, colleagues and clinical staff Willingness and ability to learn new IT skills and technology Confident and sympathetic when dealing with patients/staff Ability to be calm and professional when working under pressure Confident and sympathetic when dealing with patients/staff
Desirable
Patient Administration System (PAS) training Experience of supervising a team Experience of working in the NHS or similar organisation
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Bristol NHS Foundation Trust
Address Brunel Building, Southmead Hospital
Bristol
BS105NB
United Kingdom
Employer's website https://www.nbt.nhs.uk/ (Opens in a new tab)