About this role
Job summary
We are looking to recruit a highly organised and motivated individual to join our friendly, busy Estates Admin Team as a Capital Administrative Officer.
Having a keen eye for detail, you will support the Capital programme/projects team with the delivery of the Estates Department Capital Programme. You will be responsible for planning and supporting a programme of formal meetings, such as Capital Control Group, Project Boards, Sub group meetings etc,(preparing agendas and papers as required). You will need strong MS office skills including Excel. You will also provide cross cover within the department.
The successful candidate will demonstrate excellent interpersonal and organisational skills as well as competency in IT. We are looking for a team player who is adaptable and can demonstrate outstanding communication skills & motivation .You will also provide cross cover within the department so a flexible approach is essnetial.
Please ensure that your application can demonstrate how you meet the person specification.
Main duties of the job
To assist in the preparation of Tender & Quotation documentation for Capital schemes, monitoring and producing detailed spread sheets regards Capital Expenditure.
Acting as the first point of contact for enquires into the Capital team. Update and maintains project files and databases.
Provide an efficient and comprehensive administrative support service to the Estates Department and in particular the Capital Programme/Projects Team including comprehensive diary management and PA support to the Head of Capital.
About us
Please note that this role is not eligible for visa sponsorship and we would therefore be unable to support a work permit application for this position. Anyone requiring a certificate of sponsorship, is therefore unable to be shortlisted and interviewed.
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description Job responsibilities
We would particularly welcome applications from Welsh speakers; but even if you dont speak any Welsh, or want to develop your skills, dont worry: the health board will support you with training.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view these in Trac.
Person Specification
Qualifications and/or Knowledge Essential
GCSE standard of education including English and Mathematics RSA level 3 / Business Administration or equivalent relevant experience Diploma level education or equivalent level experience
Desirable
Project management
Experience Essential
Use of Microsoft Office, including Project Experience of practical administrative work, including arranging meetings, handling telephone enquiries, receiving visitors Excellent administrative skills with project monitoring experience Accurate Minute taker
Desirable
Use of Oracle system
Aptitude & Abilities Essential
Ability to plan own workload against conflicting demands and prioritise work from more than one manager to meet conflicting deadlines Excellent communication and interpersonal skills with the ability to communicate complex matters clearly and precisely Ability to handle difficult situations in a calm and firm manner Commitment to attend staff training and participate in own development through supervision and performance management
Desirable
Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Values Essential
Demonstrate PTHB Values Able to work effectively as part of a team and to contribute to that team to ensure the Department works effectively
Other Essential
Travel to other PTHB sites Be flexible and be able to adapt to a changing environment
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Powys Teaching Health Board
Address Bronllys Hospital
The Courtyard
Bronllys
LD3 0LU
United Kingdom
Employer's website https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)