About this role
Executive Assistant (Policy)
Salary: Up to £40,000 per annum Location: Remote, with occasional team meetings in London (approx. twice per month) Contract: 24-month Fixed Term Contract Hours: Full-time, 35 hours per week
This is an exciting opportunity for an exceptionally organised and highly detail-oriented Executive Assistant who thrives in a fast-paced environment, enjoys juggling multiple priorities and takes pride in making sure nothing falls through the cracks.
Working closely with senior leaders, you will provide high-level administrative and coordination support across a range of policy, communications and stakeholder activity.
We're looking for someone who is naturally proactive, forward-thinking and always two steps ahead. You'll be the person ensuring meetings are organised, diaries and priorities are coordinated, deadlines are met, actions are followed up and senior stakeholders receive a consistently professional and efficient service.
About the Role
As Executive Assistant (Policy), you will play a pivotal role in supporting senior leaders and coordinating activity across the organisation.
You'll be responsible for ensuring that meetings, actions, projects, consultations, publications, communications and stakeholder activity are organised and delivered efficiently, professionally and on time.
This is a hands-on role for someone who enjoys being the person behind the scenes who keeps everything moving. You'll need to be comfortable managing competing priorities, anticipating what needs to happen next and taking ownership without always being asked.
Key responsibilities will include:
Providing day-to-day executive and administrative support to senior leadersOrganising and coordinating meetings, including agendas, papers, logistics and follow-up actionsManaging meeting notes and action points, ensuring actions are tracked and completedCoordinating diaries, priorities, deadlines and commitments across multiple workstreamsManaging correspondence and ensuring follow-ups are completed promptlyPreparing documents, briefings, presentations and other materials for meetings and senior stakeholdersCoordinating policy projects, consultations and working groupsMaintaining accurate trackers, databases, planning documents and filing systemsManaging multiple deadlines across concurrent projects and workstreamsSupporting the production of thought leadership content and consultation responsesCoordinating member communications and stakeholder engagement activityManaging website content updates and LinkedIn activityIssuing press communications and monitoring media coverageProducing reports and updates on communications, policy and stakeholder activityAnticipating upcoming priorities and proactively identifying actions, deadlines and potential issuesProviding general administrative and organisational support as required About You
This role requires exceptional executive support, organisational capability and meticulous attention to detail.
You'll be someone who naturally spots the small things, takes ownership of tasks and keeps everything moving. You will be comfortable working closely with senior people, managing confidential information and dealing with changing priorities.
We're looking for an experienced Executive Assistant, Personal Assistant, Senior Administrator or highly organised Coordinator who enjoys taking responsibility and being the person others rely on.
We are particularly keen to hear from candidates who can demonstrate:
Essential Skills & Experience
Exceptional organisational and prioritisation skillsOutstanding attention to detail and a commitment to accuracy. To demonstrate this skill, when completing your cover letter please include the word “Pension” at the end.Previous experience providing executive, personal or senior administrative supportExperience managing multiple priorities and competing deadlinesExperience organising meetings, preparing agendas and papers, taking notes and following up on actionsProven ability to coordinate complex projects, meetings or workstreamsStrong written and verbal communication skillsExperience managing correspondence and communicating professionally with senior stakeholdersExperience maintaining accurate records, databases, trackers and spreadsheetsConfidence engaging with senior stakeholders and external contactsAbility to work independently, use initiative and proactively solve problemsStrong Microsoft Office skills, particularly Word, Excel and OutlookA highly professional, dependable and flexible approachThe ability to anticipate needs, plan ahead and stay calm and organised when priorities changeA proactive approach to identifying what needs to be done rather than waiting to be asked Desirable Skills & Experience
Experience within policy, communications, public affairs or PR environmentsExperience working with committees, boards or membership organisationsExperience supporting senior executives, directors or leadership teamsSocial media and content management experienceExperience using tools such as Canva or similar graphic design/content creation softwareExperience using AI tools to support meeting notes and/or administrative tasksExperience managing organisation social media channels Why Apply
This is an opportunity to join a small, collaborative and highly professional team where your organisational and executive support skills will make a genuine impact.
You'll be trusted to take ownership, work autonomously and become the person colleagues rely upon to keep priorities moving forward.
If you're the type of person who instinctively plans ahead, loves structure, thrives under pressure and takes pride in getting the details right, we'd love to hear from you.
How to Apply
Please submit your CV and a cover letter (maximum 1 page). Your application w