About this role
--- base: / meta-keywords: meta-viewport: width=device-width, initial-scale=1.0 --- Receptionist / Office Management Assistant/ Manager 80 \- 100 % (w/m) ===================================================================== Bolder Group is a highly respected boutique provider of trust and corporate services, serving ultra\-high net worth families from all over the world. We are looking for a qualified person to strengthen our Office Management team. **Receptionist / Office Management Assistant/ Manager 80 \- 100 % (w/m)** **Tasks** * Organize Teams Calls * Moderate Team Calls during Internal Meetings, able to use all Teams features, including sharing screen, using the Teams transcription features. * Ability to efficiently schedule meetings from Outlook, know how to utilize Outlook features, such as the Scheduler Assistant Function * Knowledge of Nav1 and/or SharePoint is a plus * Software Savvy and eager to learn new software * Be the main face at the receptionist make visitors feel welcome, prepare coffee, water etc. and accompany clients to the meeting rooms * Maintain the meeting rooms * Organize all incoming post (Including stamping, ordering couriers and forwarding mail to customers) Maintenance of the office applications (printers, coffee machine, shredder, etc.) * Maintain the kitchen * Ensure smooth flow of telephone calls * Copying, scanning and completing documents * Expense reporting, book travel expenses, petty cash * Scheduling and planning appointments and travel * Handling correspondence in German and English * Organizing Legalizations /Apostilles * Support company events, planning of on\-site and off\-site meetings * Organize parking spots * Bringing Post daily to Post Office at 17:15 **Your Profile** * Dynamic person, who can handle a fast\-paced international working environment * Self\-sufficient, proactively initiating tasks independently and willing to hit the ground running * Strong Microsoft skills (Outlook, Teams, PowerPoint and basic Excel) * IT Savvy and open to mastering new software * Ability to prioritize tasks * Organized person with a system to keep track of tasks * Discrete * Motivated * Ability to work collaboratively in a team as well as autonomously * Excellent skills in German and English (written and spoken); other languages would be a plus What we offer: A dynamic international working environment and very attractive working employment conditions and benefits. Interested? We look forward to your application letter with attached CV with photo. **Bolder Trustees (Switzerland) AG** Lindenstrasse 16 6340 Baar Mrs. Nadejda Krastanova ![Bolder Trustees (Switzerland) AG]() * Bolder Trustees (Switzerland) AG Lindenstrasse 16 6340 Baar * [](<>) jid2f4633bjm jit0938jm jiy26jm