About this role
Employment Type: Full-Time, Permanent Department : Real Estate and Property Management Union: Excluded Salary: $45,000 - $55,000 File #: 26-REPM-04 Posting Date:  September 15, 2026 Posting Close : September 28, 2026 Reason for vacancy: Replacement Position Summary Reporting to both the Director of Real Estate and Property Management, and Interim Director of IT and Procurement, the Procurement Specialist is responsible for strategizing and negotiating with suppliers and vendors to acquire the most cost-effective deals and to reduce procurement expenses. Following the Procurement policy, the focus of this role will be on effectively managing the full spectrum of the purchasing process including, but not limited to, supplier/Vendor selection and management, contract/service/price negotiation, purchase order execution, timely delivery, and stock optimization.  Duties and Responsibilities Supply Chain Development Works closely with the Interim Director IT and Procurement, provide oversight and overall direction, coordination, and evaluation of procurement for Dixon Hall. Works with Directors to understand Procurement needs and requirements. Provides oversight and overall direction, coordination, and evaluation of procurement for Dixon Hall.  Implements best practice procurement vision, strategy, policies, processes, and procedures that are innovative and cost-effective to aid and improve operational performance Contributes to new organizational projects, reviews, and communicates the impact on purchasing activities Evaluates the challenges faced by Dixon Hall, mitigate risks and develop opportunities Controls the procurement budget and promotes a culture of long-term savings on procurement costs with individual programs Develops and implements policies and guidelines for delivering commercial and cost-effective procuring process for the organization Conducts business review meetings with key stakeholders to assess risk, reviews future strategies, and identify potential cost-down and improvement opportunities Provides daily, weekly, and monthly management reports on purchasing, controls and processes and monitors cost savings Monitors and updates relevant departments regarding price fluctuations of goods and vendor pricing Ensures that the function operates in accordance with any health, safety and environmental policies and procedures to ensure the safety and well-being of staff and clients Reviews marketplace for opportunities and threats to the supply chain for products in demand Builds relation with the vendor community to enhance product knowledge, service delivery and new materials outlook Develops RFx proposal processes and education for fair competition (Request for Proposals/Information/Quotes). Procurement and Relationship Management Performs all procurement and contracting activities, including pre-qualification, tender management, negotiation, and preparation of contracts Assists with the creation, posting and review of all Request for Proposals and evaluation of candidates Performs risk assessments on all potential contracts and agreements Builds and maintains key relationships with business stakeholders, vendors and strategic supply partners to improve the organization Works collaboratively, negotiates and engages with key stakeholders to facilitate delivery and compliance with the purchasing strategy Negotiates contract terms and deadlines with vendors and suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders and colleagues Reviews and ensures delivery of quality services along with pricing. Manages technology systems that track the shipment, inventory, and supply of materials Approves purchase orders, organizes, and confirms delivery of goods and services Identifies cost reduction opportunities to achieve financial goals Works closely with the legal department to ensure contract terms are favour