About this role
*Location: *Pemberton
*Hours of Work: *Varies based on program needs. Office is open 9am-430pm Mon-Fri.
*Nature of position: *Casual/On Call
*Compensation: *$25.91/hr
*ABOUT SSCS:*
Founded in 1978, Sea to Sky Community Services (SSCS) is one of BC?s most respected and established community service organizations. We operate within a large geographic area - from Pemberton to Britannia Beach - supporting individuals and families living in the Sea to Sky Corridor. We provide a range of services that support our communities and residents through all ages and stages of their lives.
*Contribution:*
The Administrative Assistant provides a variety of secretarial, reception and clerical assistance in an office; prepares correspondence, reports, and other documents; maintains a variety of financial and other records, files and related filing systems.
*Qualifications:*
* Grade 12, plus related post secondary courses in secretarial training or office procedures * One (1) year recent related experience. * Or an equivalent combination of education, training and experience.
*Job skills and abilities:*
* Comprehensive and demonstrated working knowledge of computer hardware (including scanners) and software applications including but not limited to, Microsoft Office (Publisher, Word, Excel, Power Point) and a working knowledge of database applications. * Demonstrated skills in accounting procedures, secretarial and clerical duties and good organizational skills. * Excellent communication skills, both written and verbal. * Excellent inter-personal skills. * Ability to work cooperatively with a variety of staff, volunteers, professionals and other members of the community. * Ability to prioritize assignments, multi-task and to meet deadlines in an extremely busy office environment with constant interruptions.
*Responsibilities:*
* Provides word processing, data input and typing support such as correspondence, meeting minutes, forms, client information, updates databases and sends reports as required; drafts routine correspondence such as thank you letters, client appointment letters and internal memoranda. * Prepares updates and prints program brochures using a software package. Ensures supplies of up-to-date handouts and resource materials are available. * Arranges meetings, schedules appointments and makes travel arrangements; books rooms for meetings. Prepares agendas and takes minutes at meetings as required. * Answers telephone and in-person inquiries; routes to appropriate staff members if required. Sorts and distributes incoming mail and processes outgoing mail; operates and troubleshoots a variety of office equipment such as computers, printers, copiers, facsimile equipment. * Assists in training staff on use of voice mail and e-mail systems and the agency computer network. * Assists the Finance Department in doing various accounting functions such as recording incoming money, issuing receipts, and bank deposits. * Performs other support duties related to program areas such as providing information to clients or visitors, assisting with intake /registration and client tracking and checking program requirement documentation for accuracy and completeness as required; compiles data and produces reports and statistics as required * Assists in maintaining and updating the organization?s files and filing systems. * Orders office and janitorial supplies; negotiates purchase price as required. * Performs other related duties as required.
*Requirements:*
1. Criminal Record Review.
2. Signed confidentiality form.
3. Approved reference check.
*Compensation: As per the BCGEU Collective Agreement, the wage is $25.91 per hour.*
*Apply today: *[email protected]
Job Types: Permanent, Casual
Pay: $25.91 per hour
Benefits: * Casual dress * Employee assistance program
Application question(s): * Are you currently located in Pemberton? If not, what are your relocation plans?
Education: * Secondary School (required)
Experience: * administ