About this role
S. Burnett & Associates Limited (SBA) is an established engineering and environmental consulting firm that has built a reputation for delivering professional project management and consultation services for Municipal, First Nation, and private sector clients. SBA is a company that values community, attention to our client?s needs, and excellence in our services. We strive to create a positive work/life balance to appreciate the hard work of our employees and provide a welcoming, encouraging, and inclusive work environment. At SBA, you will have the opportunity to work with a team of professionals who contribute to meaningful projects for communities across Ontario.
SBA is currently accepting resumes for a *Tendering Clerical Assistant* on our Administration team. We are looking for a dynamic individual with *a strong clerical / documents formatting background* with an emphasis on construction to join our team full-time in this new position. This position relies heavily on Buyer Procurement experience, not Supplier. Experience with compiling Front End documentation and formatting specifications are necessary.
Working at SBA can be a fast-paced environment that requires collaboration and engagement from multiple disciplines throughout project development. The successful candidate should be a self-starter, have exceptional verbal, written, and clerical skills, as well as be able to effectively provide administrative support utilizing various programs and software. SBA provides a hybrid environment, with both work-from-home and office attendance as required.
*Responsibilities: *
* Provide direct clerical and administrative support to the Procurement and Construction Management team and Contact Administrator(s). * Create, organize, update, and maintain project documentation for Request for Tenders, Request for Proposal or Quotation, payment certificates, construction minutes of meeting, reports, letters, and other correspondence as necessary. * Preparation of Front-End Tender documentation, compile and format specifications, and edit key information from tender documents and contracts. * Assisting with collating and finalization and execution of contract documents and Issued for Construction documentation. * Create and maintain document controls and branding, project folders, and organize documents according to company protocol to ensure all files are properly sorted and accessible. * Clerical support for construction documentation, including: Payment Certificates, Change Orders, Site Instructions, Site Inspection Reports, minutes of meeting, and other documentation as needed. * Track project deliverables and deadlines, ensuring timely completion of administrative and clerical milestones. * Help maintain accurate records of construction activities and support documentation requests. * Lead project close-out process with thorough documentation and filing. * Track post-tender projects and update Outlook calendars. * Manage logistics and calendars for internal meetings, site visits, and team schedules. * Manage multiple departmental email inboxes, escalating issues as needed. * Assist with general office coordination tasks on an as needed or requested basis. * Coordinate travel arrangements, including hotel and transportation bookings for staff, as needed. * Supporting the Office Administrator when required to assist with general administration duties including: reception, answering phones, filing, scheduling boardrooms and conference calls, and managing and receiving couriers, assist with office errands, ordering office supplies, travel planning and event coordination. * Support management with additional tasks as needed.
*Qualifications:*
* Post-Secondary education in Office Administration or other relevant discipline and/or professional experience. * Minimum of three (3) years of experience in a clerical or administrative role focusing on executing tendering documents, and/or the tendering process. * Strong recordkeeping and