About this role
Job SummaryThis position is located within Facilities Management Service (FMS) at the Dayton VA Medical Center. The Administrative Officer (AO) serves as the principal administrative and operational advisor to the Service Chief and senior FMS leadership team. The AO provides leadership and oversight for administrative operations involving budget formulation and execution, human resources management, procurement and contracting oversight etc. 2 Page Resume Limit DOES APPLY for this position
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/28/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience in budget formulation to review budget target allowances from VISN at the local level, and to adjust the budget to conform to the overall needs of the program; Experience in general administrative support in a health care facility system; and Skill to plan, organize, and to negotiate effectively with management to accept and implement recommendations, where the proposals involve substantial agency resources, require changes in established procedures, or may conflict with the status quo. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M., in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. OR, (TRANSCRIPTS REQUIRED) Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education in excess of a Masters degree or two years of graduate level education (36 semester hours) and specialized experience to meet total experience requirements. (TRANSCRIPTS REQUIRED) For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesDuties include: Coordinates procurement and contracting budget including utilities for the Medical Center, GSA leased vehicles, operating supplies and services, maintenance and repair of building service equipment (BSE)/systems, service contracts on operating equipment, and station level projects. Performs budget administration functions as Control Point Approving Official. Conducts interviews and participates in the selection of new employees. Prepares Organizational charts for review and presentation by the Chief Engineer to higher management for approval. Coordinates and reviews with Human Resource Management Service, Engineering personnel management actions for compliance with established policy and follows through with the recruitment process. Evaluates and reviews work methods and standard operating procedures for compliance, quality, and accuracy with governing regulations. Coordinates and implements the Automated Data Processing (ADP) system as the ADP Coordinator. Develops data capture and reporting procedures to track progress of Engineering Service's program management initiatives. Monitors Equipment Inventory Lists (EIL) of inventories and prepares replacement forecasts for non-expendable personal property equipment. Work Schedule: Full-Time, Monday - Friday, 8:00am - 4:30pm. Telework: This position may be Authorized Ad-Hoc telework only. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD940230 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.RequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.