About this role
Job SummaryThe Supervisory Medical Administration Specialist is considered a Section Chief. The Ambulatory Care Chief Specialty Care is aligned under the Assistant Chief of Health Administration Service at the C.W. Bill Young VA Medical Center, Bay Pines VA Healthcare System. The Supervisory Medical Administration Specialist is responsible for supporting and providing technical and administrative supervision to the section staff.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/21/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old. You may qualify based on your experience as described below: Qualifying Experience at the GS-9 level: Applicants must have one (1) full year of specialized experience related to this position. This experience must have been equivalent to at least the GS-07 grade level in the Federal Service. Qualifying Specialized experience: Reviews recommendations for hiring, promotion, and adverse actions. Trains, cross-trains and mentors' personnel. Experience with Quality Assurance programs within Ambulatory Care & Processing section. Assign work to employees or to units or assign employees to positions with the service. Develops performance standards and evaluate the performance of subordinates. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related.*** NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination of Experience & Education: Applicants may also combine education and experience to qualify at this level. You must have an appropriate combination of specialized experience and education. NOTE: Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. Note: Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held on your resume. You must provide work experience information such as hours per week, salary, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of Specialized Experience at or comparable to the required grade level. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesThe duties of the Supervisory Medical Administration Specialist include but are not limited to: Responsible for planning, developing, coordinating, implementing, evaluating, and reporting on plans and procedures required to meet administrative activities and programs within the section. Closely monitors the modules for compliance with regulatory guidelines, initiating discussion with staff concerning identified conflicts, and resolving. Performs key coordination within the section, with other services in the medical center and other VA entities. Reviews work assignments and functions to positions to improve work flow to increase productivity and promote job satisfaction. Prepare plans to meet substantial changes in workload and propose and justify revisions in staffing levels, work priorities and deadlines. Responsible to create, actively promote and effectively, manage a culturally diverse work force. Reviews final work products (e.g. action items, controlled correspondences, site visit findings) to ensure quality, accuracy and timeliness. Understands the operations, issues and perspectives of acute and ambulatory VHA clinical programs. Work Schedule: Monday to Friday 8:00am to 4:30pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Supervisory Medical Administration Specialist/PD113210 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not AuthorizedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The incumbent's work is primarily sedentary but may involve some walking, standing, bending, and carrying small items such as records, books, and papers. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: Your performance and conduct; The needs and interests of the agency; Whether your continued employment would advance organizational goals of the agency or the Government; and Whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.