Secretary @ U.S. Coast Guard

Job SummaryThis vacancy is for a GS-0318-7, Secretary located in the Department of Homeland Security, U.S. Coast Guard, SILC CEU OAKLAND-PL BUSINESS OPERATIONS SECTION in OAKLAND, California.

QualificationsTo qualify at the GS-07 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis. Coordinating and providing office management services, receiving and distributing mail and express shipments, and determining supply requirements. Administering and maintaining an office records management program involving correspondence, personnel records, and other administrative data and records. Receiving and assisting visitors and responding to telephone and other inquiries; determining nature and purpose of inquiries and requests. Gathering, organizing, and assembling background materials, briefing information and other supporting documents for meetings, special events, and command activities or resolving routine logistical issues to ensure events are properly organized and conducted. Reviewing outgoing correspondence and reports for completeness, accuracy, timeliness, and compliance with established organizational policies, procedures, and formatting requirements; identifying and correcting errors or deficiencies. NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. NOTE: Education cannot be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Major DutiesYou will serve as a Secretary and be responsible for providing a wide variety of administrative and clerical support to CEU Commander/Product Line Manager, other management personnel and in general support of unit operations. Coordinating office procedures for an organization with subordinate units with a mission that impacts a wide variety of field units and mission accomplishment. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Serving as focal point for office management services including mail, FEDEX, office supply, printer equipment, and Government vehicles. Managing inventory, ordering office supplies, toner, etc. Administering, planning, and executing a records management program for unit correspondence, personnel and other internal office administrative data and records. Providing customer service as first point of contact to public/visitors for unit; receiving visitors and telephone inquiries to the office. Ascertaining nature of call/visitors, and directing visitors/callers to appropriate personnel. Coordinating logistics for meetings and conferences such as location, schedule, agenda, and attendance lists. Assembling background material to be used during special events and activities of the command. Typing/compiling variety of reports and correspondence. Reviewing outgoing correspondence to ensure compliance with command policies and procedures. Checking for completeness, timeliness, and format standards. Reading directive and instructional material pertaining to administrative practices and program procedures which may impact administrative action documents. Mandatory training is required which must be successfully completed and other training may occur as necessary for success in the position. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation InformationRequirementsAll qualification requirements must be met by the closing date of the announcement. Do NOT include the following types of information in your resume: Social Security Number (SSN) Date of Birth (DOB) Photos of yourself (if included on your resume you will not be considered for this position) Personal information: such as age, gender, religious affiliation, etc. Key Requirements: Must be a U.S. Citizen. Must be registered or exempt from the Selective Service. See www.sss.gov A one-year probationary period may be required. Under provisions of the Civil Service Reform Act, first time supervisors and/or managers will be required to serve a one-year probationary period. To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation. This position requires a Non-Sensitive background check. This is not a Bargaining Unit position. Selectee must be able to obtain/maintain a valid state driver's license. Time-in-Grade requirement must be met by the closing date of the vacancy. All Federal employees are required to have Federal salary payments made by direct deposit. The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the HR Office. USA Hire Assessment: After submitting your application, if an additional assessment is required, you will receive an email invitation. Please note that this assessment must be completed within 48 hours of the vacancy closing date and as specified in the email.