About this role
Our client is a well-established European association based in Brussels, representing and supporting members across Europe. Operating in an international and multicultural environment, the organisation plays a key role in fostering collaboration, advocacy, and knowledge sharing within its sector. Jobomschrijving Act as the trusted right hand and strategic support to the Director General Manage a complex agenda, shifting priorities, and high-level executive commitments Coordinate international travel, itineraries, and meeting preparations Monitor and manage the Director General's inbox, correspondence, and follow-ups Prepare presentations, briefing documents, reports, and executive materials Ensure action points are tracked and deadlines are met across multiple projects Organise and coordinate Board Meetings, General Assemblies, and leadership meetings Take meeting minutes and follow up on agreed actions Build strong relationships with members, partners, and key stakeholders across Europe Liaise with internal teams to ensure smooth communication and coordination Handle sensitive and confidential information with the highest level of discretion Maintain accurate records, databases, and executive documentation Review expenses, approvals, and administrative processes Act as a key point of contact on behalf of the Director General when required Support the smooth functioning of the executive office and provide back-up within the administrative team Anticipate needs, solve problems proactively, and ensure nothing falls through the cracks 15 to 20 years of experience in a similar Executive Assistant role Previous experience supporting C-level or Executive-level leadership Experience within an international organisation, association, federation, or EU environment is highly desirable Outstanding written and verbal communication skills in English Excellent command of Microsoft Office (Word, PowerPoint, Excel, Outlook) Strong organisational and prioritisation skills Proactive, resourceful, and solution-oriented mindset Highly professional, trustworthy, and discreet Eager to learn and continuously improve