About this role
Eurofins Professional Scientific Services (PSS) is seeking a Scientific Program Coordinator to provide logistics, coordination, and document support to the biotherapeutic discovery in San Diego. This is an embedded, onsite role within a fast-moving, cross-functional team spanning an active portfolio of biotech partner collaborations, external CRO pilot programs, and business development activities.
This is not a bench research role, but scientific literacy is essential. The ideal candidate understands the language of drug discovery and can work fluently with scientific content, stakeholders, and programs. This role will appeal to someone with a life sciences background who is looking to grow into program and portfolio management, and who wants direct exposure to how early-stage biotech partnerships and large molecule discovery programs are evaluated, structured, and executed at a leading pharmaceutical company.
A distinguishing feature of this role is the variety and visibility it offers — no two weeks look the same. The person in this role will touch partner-facing materials, internal portfolio communications, conference and business development logistics, and project financial tracking, building a broad foundation in how scientific programs are coordinated and managed at scale.
Responsibilities
Craft high-impact scientific and organizational presentations and documents
Build and maintain PowerPoint presentations for a range of audiences — partner-facing capability decks, internal portfolio reviews, governance submissions, and one-page summaries for external biotech partnersDevelop and maintain supporting documents including diligence Q&A trackers, gap analysis documents, competitive landscape comparisons, and portfolio reference workbooksManage version control and organized filing of active materials across the portfolio and external partner engagementsDrive internal communications and correspondence
Draft and refine internal communications including portfolio updates, stakeholder briefings, and summary memosSupport preparation of interview feedback write-ups, recognition notes, and other team communicationsMaintain organized records of key correspondence and follow-up items across active programsCoordinate meetings, calendars, and program logistics
Manage scheduling for recurring and ad hoc meetings — internal project syncs, cross-functional stakeholder calls, external partner meetings, and interview panelsPrepare agendas, pre-reads, and follow-up action summaries to keep meetings productive and well-documentedTrack key deadlines, deliverable timelines, and meeting cadences across the portfolio and flag gaps proactivelySupport financial tracking and PO coordination
Track expenses, purchase orders, and invoices across active projects and CRO pilot programs, ensuring records are accurate and correctly codedWork with project managers and finance partners to flag discrepancies and ensure timely processingSupport conference and business development activities
Coordinate logistics for external scientific conferences and partnering events — registration, meeting scheduling, partnering platform coordination, and briefing material preparationHelp prepare external-facing materials for business development meetings, including blinded capability summaries and partner overview documentsMaintain a forward-looking calendar of relevant conferences, partnering events, and key submission deadlinesResearch coordination and portfolio reference support
Compile background summaries, landscape analyses, and reference materials in support of partner diligence and portfolio reviews, under scientific directionMaintain and update trackers covering partner landscapes, CRO capabilities, platform comparisons, and other resources used in portfolio evaluation Minimum Qualifications
Bachelor’s degree in a life sciences, communications, business, or closely related field3+ years of experience in research coordination, scientific administration, program coordination, or a related role in a pharmaceutical, biotech, CRO, or academic research environmentDemonstrated experience preparing presentations and documents for varied audiences in a fast-paced environmentAdvanced proficiency in the Microsoft Office Suite — PowerPoint, Word, Excel, and OutlookAuthorization to work in the United States indefinitely without restriction or sponsorshipAdditional Skills & Preferences
Scientific literacy: comfort working with drug discovery terminology and scientific content, with the ability to engage credibly with scientists and program stakeholdersPresentation skills: a strong eye for clear, professional, audience-appropriate slides and documentsProactivity and independence: the initiative to anticipate needs, flag gaps, and drive tasks to completion with limited oversightDiscretion: sound judgment in handling confidential portfolio, partner, and personnel informationAI fluency: familiarity with modern productivity and AI tools to streamline documentation and coordination workflowsFinancial coordination: comfort tracking purchase orders, invoices, and budgets with accuracyFamiliarity with drug discovery workflows or biotech partnership models is a plus Additional Information
This is a full-time position, Monday through Friday, standard business hours, based onsite in San Diego, CAComprehensive full-time benefits, including medical, dental, and vision coverageLife and disability insurance401(k) with company matchPaid vacation and company holidaysPay Range: $82,000-90,000 annually
Eurofins USA PSS Insourcing Solutions is a Disabled and Veteran Equal Employment Opportunity employer.