About this role
Envolve Client Services Group owns and professionally manages apartment communities located throughout the southeastern United States. We are a company whose success is measured by our residents' satisfaction in making their apartment homes and community a great place to be.
Envolve offers a wide variety of opportunities from residential apartment management, leasing, maintenance and more. We, the Envolve team are recruiting friendly self-motivated individuals with positive attitudes and a drive to succeed, to join our growing company. We are currently searching for a Full-Time Corporate Accounts Payable Specialist.
Essential Duties and Responsibilities:
• Enter and process corporate accounts payable invoices accurately and timely on a weekly basis.
• Review invoices for appropriate documentation, coding, approvals, and accuracy prior to processing.
• Process weekly payments in accordance with established schedules, internal controls, and company procedures.
• Monitor outstanding invoices and open items to ensure payments are processed by established deadlines and to prevent late payments, penalties, or service interruptions.
• Proactively follow up on missing invoices, approvals, coding, or other information necessary to complete the accounts payable process.
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, vendor inquiries and other accounts payable exceptions.
• Prepare accounts payable reports and analyses as requested by management.
• Review accounts payable activity and assist in ensuring the accuracy and completeness of the accounts payable subledger and related General Ledger accounts.
• Assist with account reconciliations and research discrepancies as needed.
• Maintain organized and complete accounts payable records and supporting documentation in accordance with company record-retention requirements.
• Retrieve and prepare accounts payable documentation and supporting schedules for annual audit and other audit requests.
• Work closely with Accounts Receivable to ensure all billable items have been processed.
• Reconcile company credit card statements monthly and ensure timely processing of payments.
• Communicate effectively and professionally with vendors, internal departments, team members, and supervisors regarding accounts payable matters.
• Maintain confidentiality and exercise appropriate care when handling company financial information and vendor data.
• Identify potential issues, process inefficiencies, or control concerns and escalate them appropriately.
• Provide support to other members of the Accounting team as needed and contribute to the achievement of departmental and company goals and objectives.
• Perform other duties and special projects as assigned
Organizational Relationships:
• No direct reports
Education and Work Experience Requirements:
• High school diploma or GED required
• 3-5 years of college in business or equivalent work experience
• Multi-family property management experience preferred
Specific Job Knowledge, Skill and Ability:
• Strong understanding of accounts payable processes and basic accounting principles.
• Understanding of accounts receivable processes.
• High level of accuracy and attention to detail.
• Strong organizational, time-management, and follow-up skills.
• Ability to prioritize multiple responsibilities and consistently meet established deadlines.
• Ability to research discrepancies, identify issues, and independently work toward resolution.
• Strong written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Ability to learn and effectively utilize accounting, accounts payable, and document-management systems.
• Demonstrated professionalism, dependability, and commitment to maintaining accurate financial records
Pay Rate: $24.00 - $26.00
Benefits:
• Competitive salaries and bonuses
• Medical
• Dental
• Vision
• 401(k) plan with employer match
• Short term disability
• Long term disability
• Life/AD&D
• Paid Time Off
• 11 paid holidays
• Employee Assistance Program
• Career advancement opportunities
• Training and Development
EOE Minorities/Female/Disabled/Veterans
Background Check and Drug Screening Required