About this role
Job Summary: Crofton offers industry leading solutions above and below the waterline, combining comprehensive expertise in all facets of commercial diving, marine construction and crane rental & rigging. We execute all of our projects with safety and integrity. Crofton is a growing company with a highly collaborative and dynamic work environment and with team members who work vigorously to meet our customer’s needs. No two days are the same! Crofton is seeking a Project Manager Administrator (PMA) to join our team. . The PMA plays a crucial role in supporting project managers and project teams by handling various administrative tasks. The ideal PMA will be highly organized and meticulous with the ability to excel in a fast-paced work environment.
Duties/ Responsibilities: • Maintain project documentation, including project plans, schedules, and status reports. • Ensure all project documentation is organized, up to date, and easily accessible for the team. • Facilitate communication between project team members, stakeholders, and clients. • Distribute project-related information, updates, and announcements to the relevant parties. • Help schedule/coordinate meetings, including sending out invitations and preparing agendas. • Enter project-related data into project management software or databases. • Maintain and update project tracking systems to monitor progress and performance indicators. • Assist in monitoring project budgets and expenses. • Process invoices and expense reports and ensure they are submitted and approved in a timely manner. • Help in coordinating resources, such as personnel, equipment, and materials, to support project needs. • Assist with scheduling and resource allocation to ensure that projects are adequately staffed and resourced. • Assist in identifying and tracking project risks and issues. • Support the development of risk mitigation plans and monitor their progress. • Generate regular reports on project status, budget, and other relevant metrics. • Prepare presentations and reports for project stakeholders and management. • Ensure that project deliverables meet quality standards and are following project requirements. • Assist in the development and implementation of quality control processes. • Maintain a repository of best practices and lessons learned from previous projects. • Use this knowledge to improve project management processes and outcomes. • Provide general administrative support to project managers, such as scheduling, travel arrangements, and document formatting. • Help with the coordination of project team meetings, workshops, and training sessions. • Identify opportunities to improve project management processes and suggest enhancements to increase efficiency and effectiveness. • Performs other related duties as assigned.
Required Skills/Abilities: • Strong organization, confidentiality, and communication skills • Exhibit exemplary client service skills, to all people, regardless of level inside or outside of the company. • Meticulous attention to detail. • Ability to follow directions of varying complexity. • Professional, concise, and effective written and verbal communication skills. • Ability to work cooperatively with co-workers across teams in partnership with internal and external clients. • Strong computer and keyboarding skills • Proficient in Microsoft Suite and other management software as required to perform duties. • Ability to multitask effectively in a fast-paced environment.
Education and Experience: • Minimum of 3 years of experience in this or related position. • Experience using Bluebeam, HCSS, or Sage is desired.
Physical Requirements: • Must be able to lift up to 15 pounds at a time. • Exposure to characteristic Construction and marine site dangers • Moving about to accomplish tasks or moving from one worksite to another. • Repeating motions that may include the wrists, hands and/or fingers. • Prolonged periods of sitting and work on a computer • Able to traverse all areas of the jobsite; this may require walking, climbing, reaching, bending, crawling, or stretching. $50k - $80k