About this role
Job Overview ENPULSION is looking for an experienced, highly organized, and proactive <strong>Office Manager & Executive Assistant (f/m/x)</strong> to take ownership of two important areas: the smooth operation of our Vienna office and practical, day-to-day executive support to our CEO. <br><br>In this position, you will ensure that our workplace is organized, welcoming, and well run, while supporting the CEO with calendar and inbox administration, meeting logistics, travel, correspondence, and practical coordination. <br><br>This is a <strong>hands-on role </strong>requiring excellent organization, discretion, initiative, and a strong service mindset. The ideal candidate is someone who anticipates practical needs, takes ownership, and is equally comfortable managing office operations and supporting a busy executive. <br><br><strong>Key Responsibilities:</strong><br><br><strong><em>CEO Office & Executive Support</em></strong><ul><li>Manage and continuously update the CEO’s calendar, including meetings, focus time, travel, deadlines, and business and selected personal appointments.</li><li>Manage the CEO’s inbox and incoming requests by prioritizing messages, drafting routine responses, and following up where needed.</li><li>Coordinate meetings and workshops, including participants, rooms, online links, catering, and materials.</li><li>Coordinate vehicle administration and upkeep, including servicing, registration, insurance, cleaning, and fuel or charging arrangements.</li><li>Handle occasional personal administrative errands and practical arrangements for the CEO.</li><li>Handle sensitive and confidential information with a high degree of discretion.</li></ul><br><strong><em>Office Management</em></strong><ul><li>Take ownership of day-to-day office operations, ensuring kitchens, meeting rooms, and shared spaces are clean, organized, and well stocked.</li><li>Provide front-of-house support by handling incoming calls and welcoming visitors and guests.</li><li>Manage incoming and outgoing post, packages, and deliveries.</li><li>Manage office and kitchen supplies, including ordering and stock management.</li><li>Coordinate company visits and delegations, including access, meeting spaces, catering, parking, transport, and guest communication.</li><li>Provide occasional support with the financial, legal and general administration of affiliated companies, including documentation and liaison with external partners.</li></ul><br><strong>Type of contract</strong>: Full time position with 38.5 hours/week<br><br><strong>Salary:</strong> The minimum base salary for this position starts at EUR 2,727.40 gross per month on a full-time basis (38.5 h/week), with a planned overpayment depending on your professional experience and qualifications. Your profile <ul><li>2–4 years of experience in office management, executive assistance, workplace operations, hospitality, administration, or a similar role.</li><li><strong>C2-level German and excellent English skills are required.</strong></li><li>Excellent organizational skills and exceptional attention to detail.</li><li>Highly proactive, reliable, and able to anticipate practical needs. </li><li>Strong ability to manage multiple priorities and switch between different types of tasks. </li><li>Hands-on and comfortable taking care of practical office needs.</li><li>Strong communication and interpersonal skills. </li><li>Professional, welcoming, and service-oriented. </li><li>High level of discretion and comfort handling confidential information. </li><li>Comfortable working with senior stakeholders, employees, suppliers, and external partners. </li></ul> Why us? At ENPULSION, you’ll join a young, international team united by a deep passion for space technology and innovation. We foster a friendly, open-minded work environment that encourages new ideas and rewards initiative. Our culture is fast-paced and growth-oriented — a place where your work will have a real impact, and where you can truly leave your mark.<br><br>Our benefits include: <br><ul><li>25 days of paid vacation, plus additional compulsory paid days off</li><li>Choice between a KlimaTicket (Metropol region), a discounted parking space or cantina vouchers for on-site dining</li><li>Role-dependent FlexTime and home office options</li><li>Monthly team lunches and regular team-building events</li><li>Learning & development budget to support your continued growth</li><li>Firmenradl - Bike Leasing program</li><li>Office located at VIE Airport City with access to:<ul><li>FitFabrik Fitness Center</li><li>Airport Health Center</li><li>Shops, restaurants, and Crew Shop discounts</li><li>VIE Community App for news and deals</li></ul></li></ul>