About this role
Job summary
The post will be providing administrative support to the undergraduate medical education (UGME) programme across North London Mental Health Partnership. This postholder will support a range of administrative functions in relation to the organisation of undergraduate psychiatry placements. The postholder must be able to provide high quality and innovative services to staff and students to underpin and enhance medical education and the medical student experience.
Main duties of the job
The ideal candidate will have excellent communication, organisation and time management skills and will demonstrate a flexible approach to work. Previous experience in general administration is essential, and a background working in a similar environment would be advantageous.
This is not an exhaustive list, please see the attached Job Description and Person Specification for more information on the role requirements and duties.
About us
North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.
Our Five-Year Strategy:
We will provide consistently high-quality care closer to home. With our partners in North London and each borough we will ensure equity of outcome for all We will offer great places to work, providing staff with supportive environment to deliver outstanding care.
Why NLFT?
We develop and retain our staff through leadership behaviours and managers programme and many more opportunities. We promote flexible working and support staff with a range of health and wellbeing initiatives. NHS Discounts, generous annual leave and NHS pension scheme Excellent internal staff network
In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Job description Job responsibilities
Provide the Undergraduate Manager and the Tutor with administrative support in all activities relating to the development, implementation and review of module teaching, assessment, and quality assurance.
Assist with the coordination of curriculum delivery, tutor sessions, timetabling, room bookings, teaching and learning materials, and communications with academic leads and administrators.
Responsible for uploading and maintaining module content and materials on Moodle.
Assist with the management of portfolio requirements etc.
Act as point of contact for queries and troubleshooting during teaching sessions.
Support the delivery of MBBS related quality assurance activities and mechanisms as required.
Manage overall module related activities including student evaluation questionnaires and reports.
Provide administrative support to the Undergraduate Tutor and Undergraduate Programme Manager in all activities relating to the development and implementation of Psychiatry placements.
This job description reflects the present requirements of the post, and as duties and responsibilities develop the job description will be reviewed and be subject to amendment in consultation with the postholder.
The postholder will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department/Division.
This is not an exhaustive list, please see the attached Job Description and Person Specification for more information on the role requirements and duties.
Person Specification
Qualifications, Experience and Knowledge Essential
Educated to A-Level standard or equivalent qualification, or significant relevant experience Experience of working within a large and complex organisation Experience of programme, course, placement or administrative coordination, including dealing with student/customer enquiries
Desirable
Degree level qualification or equivalent experience Evidence of ongoing professional development Experience of working within Higher Education, Medical Education, the NHS or a clinical education environment
Skills and Abilities Essential
Excellent organisational, communication and time management skills Ability to use initiative, prioritise workload and work independently Ability to build and maintain effective working relationships with students, clinicians, academic staff and stakeholders Ability to work accurately, manage competing priorities and meet deadlines Proficient in Microsoft Office applications, databases and digital systems Ability to learn new systems quickly and handle sensitive information confidentially
Desirable
Experience of analysing information and producing reports Experience of supporting service improvement initiatives, educational projects or programme development activities
Personal Qualities Essential
Commitment to delivering a high-quality service Professional, reliable and able to act with discretion Positive, flexible and collaborative approach to work
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North London NHS Foundation Trust
Address Trustwide
St Ann's Road,Haringey
London
N15 3TH
United Kingdom
Employer's website https://www.northlondonmentalhealth.nhs.uk/ (Opens in a new tab)