About this role
Job summary
THIS POST IS FIXED TERM FOR 9 MONTHS DUE TO MEET THE NEEDS OF THE SERVICE
To provide comprehensive, confidential secretarialand administrative support to the CRHT Consultant Psychiatrist, Team Manager, and wider multidisciplinary team. The post holder will manage a varied workload, organise meetings, correspondence, and records, and support the efficient running of the service.
The role requires the ability to work independently, maintain strict confidentiality, and deal professionally and sensitively with patients, carers, colleagues, and external agencies. A flexible approach is essential, together with a good working knowledge of administrative systems and healthcare databases, including PAS/Myrddin, WCCIS, and Microsoft Office applications.
Main duties of the job
Provide high-quality secretarial and administrative support to the Consultant Psychiatrist, Team Manager and multidisciplinary team.
Manage diaries, appointments, meetings, correspondence, and clinical documentation, ensuring accuracy and timely completion. Organise and minute meetings, prepare agendas and documentation, and monitor follow-up actions. Act as a first point of contact for patients, carers, staff and partner agencies, handling enquiries professionally and confidentially. Maintain electronic and paper records, including patient information, referrals, reports and statutory documentation. Support the coordination of clinics, MDT meetings, training, recruitment, travel arrangements and other service activities. Prioritise workloads, meet deadlines and contribute to the efficient day-to-day running of the service. Provide cover for colleagues as required and support the induction of new staff. Maintain strict confidentiality and comply with Health Board policies, information governance requirements and relevant legislation.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
We would particularly welcome applications from Welsh speakers; but even if you dont speak any Welsh, or want to develop your skills, dont worry: the health board will support you with training.
Person Specification
Essential Essential
NVQ Level 3 or equivalent demonstrable experience / qualification Essential oKnowledge of legal medical terms oAudio typing to include use of digital audio systems oKnowledge and experience of secretarial and administrative functions oConfidential data base management including set up and maintenance oKnowledge and experience of using data protection guidelines
Desirable
Desirable DBS/Welsh requirements Compassionate Leadership
essential Essential
oDemonstrate PTHB Values oAbility to prioritise oAbility to work to set objectives in a limited time frame oGood analytical and problem-solving skills oAttention to detail with high level of accuracy diplomacy when working with others oProven interpersonal and communication skills to work with clinical and management colleagues at all levels across a range of organisations in the NHS and Social Care
Desirable
Compassionate Leadership
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Powys Teaching Health Board
Address CRHT, Fangorau, Montgomery county infirmary
Llanfair road
Newtown, Powys
SY16 2DW
United Kingdom
Employer's website https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)