About this role
Job summary
The post holder will be responsible for the Credit Control function of the section and will include supervising the accounts receivable section on a daily basis and for maintaining the Accounts Receivable Debtor System.
The post holder will assist the Accounts Receivable Team Leader in ensuring that staff within the section are adequately trained to perform their duties to an agreed standard and that the Trusts' Standing Financial Instructions are followed at all times
Main duties of the job
While responsible to the Head of Accounts Receivable this post requires a high level of initiative in dealing with queries from Managers, Doctors and other staff within the Trust.
Decisions on day to day operational issues can be made, however the Head of Accounts Receivable would make decisions in respect of the more complex/strategic issues. It would be expected a member of staff in this post would to a large extent manage and prioritise their own workload, to ensure predetermined deadlines are met in a timely manner
This post requires excellent communication and working relationships within the Finance Department, the Trust and externally. In particular the post has to deal with a high volume of queries. It is expected that the post holder would communicate complex financial matters to non financial staff such as Clinicians, Clinical Managers and administrators.
The post holder will be responsible for supervising staff on the section particularly in the absence of the section manager, there is also a responsibility to train new staff in what is quite a technically demanding role.
The nature of the position requires that the post plays an important role in the financial reporting of the Trust. High levels of IT skills are essential to deal with the wide range of systems used within the department. It is expected that the post holder would be actively pursuing a recognised professional qualification, or possess the equivalent experience.
About us
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women's, visit their careers page.
Job description Job responsibilities
Responsible for ensuring that invoices raised in respect of NHS Service Level Agreements are raised in accordance with Treasury Management Guidelines and payments are received on a timely basis.
Responsible for the Credit Control function of the section, dealing with high volume accounts., ensuring also that the policy it is strictly adhered to and that statements and reminder letters are produced on a monthly basis and all outstanding amounts owed to the trust are chased for payment.
Financial information and reports are produced in a timely and accurate manner. All queries are dealt with in a timely and professional manner
Responsible for ensuring that all invoices, which are eligible for charging of VAT, have been appropriately coded and that VAT is subsequently charged against the invoice. The post holder will be expected to have an awareness of supplies/services on which VAT may be charged, as well as an understanding of the general ledger income codes associated with relevant directorates.
Responsible for ensuring that invoices and credit notes are raised on the Accounts Receivable System in a timely and accurate manner and that they are sent promptly to the debtor.
Responsible for ensuring that invoices input on the system are verified against input documentation to ensure that all input errors have been identified, invoices have been allocated to the correct debtor account and the correct income code has been used.
Responsible for authorising debtor adjustments ensuring that the relevant documentation has been completed to enable a full reconciliation of the debtor system to be undertaken at month end. Notify where appropriate, section manager of any coding changes, which need to be made.
Propose changes to working practices in order to ensure the maximum recovery of income due to the Trust.
Liaise with the Directorates on a regular basis to resolve problems associated with queries received in respect of invoices/credits raised.
Person Specification
Qualifications Essential
Professional Qualification such as AAT (Technician Level) or equivalent.
Experience Essential
Excellent use of Oracle system within Finance environment Experience of Accounts Receivable Systems
Knowledge Essential
Numerate
Skills Essential
Excellent communication skills Ability to motivate Excellent organisational skills Ability to prioritise workloads Ability to work on own initiative Ability to demonstrate knowledge of NHS Environment
Other Essential
Highly Motivated and willing to implement change Good Organisational Skills Good Communication Skills Ability to prioritise workloads
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Liverpool University Hospitals NHS Foundation Trust
Address Aintree University Hospital
Aintree House, Longmoor Lane Liverpool, L9 7AL
Liverpool
L9 7AL
United Kingdom
Employer's website https://www.liverpoolft.nhs.uk/ (Opens in a new tab)