About this role
The Executive Assistant will provide a full range of administrative support to the Director in their business responsibilities and will also assist with his personal administration. This is an exciting opportunity to join a high growth business and play a key role in the continued success of an expanding and critical part of the organisation. Organisation of events for Bute Energy e.g. Political Party Conferences, Stakeholder engagement events, Agricultural shows. Coordination of volunteering opportunities for business. Manage merchandise for Bute energy. Extensive calendar and diary management. Creation of presentations, reports and communication materials using the Microsoft Office suite. Supporting in the role out of the business’ objectives. Management of Director’s expenses, and other office related financial aspects such as invoice approvals. Managing internal mailboxes. Issue various contracts/documents for digital signing via DocuSign. Arranging travel, including flights, trains, hotels, restaurants and taxis. Minute taking at team meetings and governance committees/boards. Act as an advocate for the Community Investment & Communications team, promoting awareness and consistent application of Bute's brand and communication standards across the business and externally i.e. partnerships, events, sponsorships. To support the Community Investment and Communications Director to prepare all necessary reporting to satisfy the needs of the board, investors and committees. To provide administrative assistance to the wider team where necessary. Key Accountabilities Maintaining external stakeholder list for events and engagement. Ensuring calendar and diary are up to date. Ensuring travel and accommodation cost bookings provide best value for the business. Management and submission of expenses. Ensuring meeting agendas and briefing packs are prepared in advance. Minute taking at key committee meetings.