About this role
Job summary
This vacancy is not eligible for Visa Sponsorship. Please do not apply unless you have another means of establishing a right to work.
Job Summary
As an Administration & Training Coordinator, youll play an important role in supporting the safe production of blood components by coordinating training, maintaining compliance records, and providing essential administrative support. Youll work closely with managers, trainers, and laboratory teams to ensure colleagues receive the training and induction they need to perform at their best. This is a varied role where youll help maintain high quality standards, organise learning activities, support recruitment and onboarding, and contribute to continuous improvement. Your work will help ensure teams have the skills, knowledge, and support needed to save and improve lives every day.
Main duties of the job
Coordinate training, induction, and development activities so colleagues have the skills and support they need to succeed.
Help maintain training records, databases, and compliance systems to support quality standards and Good Manufacturing Practice requirements.
Support new starters by organising onboarding activities, arranging training, and helping them settle into their role.
Work with managers and colleagues to plan and prioritise training activity, ensuring learning is delivered efficiently and effectively.
Provide administrative support across the department, including meeting coordination, record management, and minute taking.
Support recruitment activity by helping to coordinate interviews, assessments, and candidate administration.
Produce reports and maintain accurate records to help teams make informed decisions and maintain compliance.
Work collaboratively with trainers, supervisors, and managers to continuously improve processes and ways of working.
Contribute to audits and quality activities, helping ensure high standards are maintained across the department.
Able and willing to work up to 15 days over weekends / bank holidays per year as per a roster (unless otherwise rostered within shift agreement) and with.
About us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, youll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too.
Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
Job description Job responsibilities
What we offer:
Hybrid working arrangements – because NHSBT works nationally, we’re able to offer hybrid working options that give you more flexibility to balance work with life. Flexible working options – we promote flexible working where the role allows. We’re happy to discuss what flexibility might look like for you. Generous annual leave - 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years’ service and to 33 days after 10 years. Inclusive pension scheme - the NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: http://www.nhsbsa.nhs.uk/information-about-nhs-pensions Supportive learning culture - we’ve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. It’s open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role. Health and wellbeing support – we offer confidential services including occupational health, employee assistance programme, and wellbeing resources. Our support is available to all colleagues and we endeavour to provide tailored workplace adjustments where possible. As a Disability Confident Employer, we welcome applications from disabled candidates. We will talk with you to explore any adjustments that may help you during the recruitment process.
You can find more information about accessibility, our culture, and how we support applicants on the NHSBT Careers website:
Read about our application process Learn more about our culture at NHSBT To learn more, please see the job description and person specification. These can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.
Next steps This vacancy will close at 23:59pm on Wednesday 23rd September 2026; however this vacancy may close sooner than the advertised deadline if we receive a high volume of application.
The assessment process for this role will consist of an interview and a practical test.
Interviews are anticipated to be held on w/c 12th October 2026 – subject to confirmation.
Person Specification
Qualifications Essential
BTEC or HNC (Level 4) in a science subject, or a qualification relevant to administration and/or training OR NHSBT Foundation Degree. OR equivalent knowledge and experience of a broad range of blood processing, testing and/or issuing procedures and techniques requiring intermediate theoretical knowledge gained through formal training. Commitment to continuous personal and professional development.
Experience Essential
Experience of using computers and standard IT applications. Experience of supervising others
Employer details Employer name NHS Blood and Transplant
Address NHSBT
Colindale Centre
London
United Kingdom
NW9 5BG
United Kingdom
Employer's website https://www.nhsbt.nhs.uk/ (Opens in a new tab)