About this role
Job Summary: The Accounting and Contributions Specialist processes contributions, deposits, accounts receivable, and other incoming funds accurately and on time, maintaining accurate donor and customer records and the documentation that supports them. The position also provides accounts payable and other accounting support as assigned and works with Gateway’s outsourced accounting firm to ensure transactions are properly documented, recorded, and reconciled. Principal Job Responsibilities:
• Processes cash, check, ACH, credit card, online, stock, and other contributions; reviews batches for accuracy, donor attribution, date, fund designation, campus, and payment method.
• Coordinates weekly contribution counting and deposits in accordance with internal control procedures, including dual custody of cash and checks and separation of counting, recording in Pushpay, depositing, and reconciling Pushpay to the bank.
• Work with Next Steps pastor overseeing the volunteers that count weekend deposits, helping as needed.
• Oversee internal gift card and Deacon audits.
• Reconciles contribution batch totals to deposit records, online giving reports, and merchant processor reports; researches unidentified contributions, duplicates, returned payments, and posting errors.
• Maintains accurate donor profiles, designations, pledges, and recurring gifts; prepares and distributes annual contribution statements and donor acknowledgments and responds to donor questions.
• Prepares invoices for facility rentals, event fees, conferences, retail activity, and other amounts owed to the church; monitors receivable balances, applies payments and credits, and follows up on past-due accounts.
• Obtains appropriate authorization before issuing refunds, credits, adjustments, or write-offs, and notifies leadership of disputed balances or collection concerns.
• Coordinates the recording in Pushpay and deposit of non-contribution receipts, ensuring proper identification by source, ministry, campus, event, and fund.
• Provide backup accounts payable support as assigned, including monitoring invoice submissions, reviewing documentation, routing invoices for coding and approval, and assisting with vendor onboarding and Forms W-9.
• Submits contribution, receivable, deposit, and accounts payable documentation to the outsourced accounting firm by established deadlines and assists with reconciliation, audit, and year-end requests.
• Completes Rock to Pushpay reconciliation quarterly.
• Safeguards cash, checks, donor information, and confidential records, and immediately reports suspected fraud, theft, or misuse of funds.
• Performs other duties as assigned.
General Skills & Qualifications:
• Excellent organizational skills and attention to detail.
• General understanding of contributions, deposits, accounts receivable, accounts payable, restricted funds, and basic accounting processes.
• Understanding of separation of duties, documentation, approvals, and safeguards over church funds and financial information.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills to research discrepancies, identify missing information, and escalate unresolved matters appropriately.
• Excellent time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite, Google Workspace, Excel, document storage, and web-based financial systems.
Education/Certification(s):
• High school diploma or equivalent required.
• Two or more years of experience in contributions, accounts receivable, bookkeeping, cash handling, church administration, or accounting support required.
• Associate or bachelor's degree in accounting, business, finance, ministry administration, or a related field preferred.
• Experience in a church, nonprofit organization, school, or ministry environment preferred.
• Experience with donor management, church management, accoun ing, merchant processing, or accounts payable systems preferred.
*This description is not all inclusive, and other duties may be assigned as necessary.
Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches. However, Gateway Church does discriminate on the basis of religion.
Employment Requirement: Must be a member or become a member of Gateway Church upon employment.