About this role
Job Title MIS ExecutiveJob Description Summary Job Description
• MIS & Reporting Management
• Preparation and submission of Daily MIS, Weekly MIS, and Monthly Reports as per defined SLAs.
• Compilation of Monthly Management Report (MMR) by collecting inputs from all departments (Technical, Soft Services, Security, etc.).
• Maintaining and updating Daily MIS Report (DMR) with accurate operational data.
• Ensuring accuracy, consistency, and timeliness of reports shared with stakeholders.
• Operations Coordination
• Coordination with Engineering Manager (EM) and department heads to maintain critical site trackers.
• Monitoring and tracking PPM (Planned Preventive Maintenance) activities through CAFM/Evolution system.
• Follow-up for closure of complaints, audit observations, and open issues with respective teams.
• Preparation of delay analysis reports for pending tasks.
• Data Management & Documentation
• Maintaining records of all internal and external communications.
• Managing trackers for complaints, PPM, audits, consumables, and compliance records.
• Ensuring proper documentation and data archiving for audits and reference purposes.
• Financial & Administrative Support
• Handling Imprest account at site level with proper tracking and reconciliation.
• Supporting budgeting and expense tracking under guidance of site management.
1.4. Key Relationships Internal: Site Team, Engineering, Soft Services, Security, Admin External: Client Representatives, Vendors, External Agencies 1.5. Job Purpose
• To ensure efficient MIS reporting, data management, and coordination of site operations, enabling effective decision-making, compliance monitoring, and smooth functioning of facility management services.
1.6. Accountabilities Key Result Area Major Activities MIS & Reporting - Ensure timely submission of MIS reports as per SLA. - Prepare and submit Monthly MMR by collecting inputs from departments. - Maintain and update Daily MIS (DMR). PPM & Complaint Tracking - Track, assign, and close PPM activities in CAFM/Evolution. - Monitor complaint closure status and follow up with teams. Coordination & Follow-up - Coordinate with EM and section heads for maintaining trackers. - Follow up on pending complaints, audit points, and action items. Data & Documentation - Maintain records of communications with external agencies. - Prepare delay reports and compliance documentation. Financial Support - Manage site imprest account and maintain records of expenses. Other Responsibilities - Take additional responsibilities assigned by management. - Support process improvement and operational efficiency initiatives.
1.7. Authority
• Ensure timely and accurate submission of MIS, DMR, and reports.
• Monitor closure of complaints, PPM, and audit observations.
• Maintain communication records and issue reminders to concerned stakeholders.
• Track OHS objectives and ensure timely action completion.
1.8. OH&S Responsibility
• Ensure understanding and compliance with OHS&W Policy.
• Follow safety management systems (SOPs, manuals, procedures).
• Participate in safety meetings, employee consultation forums, and training programs.
• Identify workplace risks and ensure implementation of control measures.
• Report incidents, unsafe conditions, and near misses.
• Ensure compliance with Permit to Work (PTW) and risk assessment practices (JSA, HIRA, TBT).
• Maintain all OH&S documents as per assigned responsibilities.
INCO: “Cushman & Wakefield”