About this role
Primary Objective:
• Assist Chief School Business Official, Director of Human Resources, Assistant Superintendent, and Superintendent by performing payroll duties, which include, but are not limited to; acting as a liaison between District Office and parents, staff, and community members with an awareness of all district requirements and Board of Education policies.
Minimum Qualifications:
• High School Diploma (Associates/Bachelors degree preferred)
• Work well with minimal supervision
• Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail
• Able to communicate clearly and concisely, both orally and in writing
• Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters
• Work well with others
• Computer skills necessary, including being proficient in Microsoft Office & Google programs
• Adept at learning and using other related software and web-based programs
Critical Attributes:
• Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members, and office business matters
• Work well with minimal supervision and able to effectively and efficiently prioritize and complete multiple tasks simultaneously
• Able to communicate clearly and concisely, both orally and in writing
• Demonstrates excellent organizational skills and strong attention to detail
Accountable to:
• Chief School Business Official
Essential Job Functions:
• Enter and process payroll in Skyward program every two weeks
• Send payroll for direct deposit, taxes, TRS, IMRF electronically
• Adjust the final payroll of the month for insurance benefits
• Remain current on state and federal payroll and pension regulations
• Adjust insurance over $50,000 for the end of year payroll
• Process and maintain attendance for employees daily in to Skyward
• Enter bank deposits in Skyward program each month
• Send via e-mail new timesheets to the timekeepers
• Process all payroll deductions for employees (union dues, 403b, etc.)
• Coordinate purchase orders for other departments (B&G, transportation, etc.) ensuring the proper budget account numbers on incoming invoices
• Assist with monitoring and tracking Fund 21 (referendum for B&G) income & expenses
• Maintain inventory lists, updating with new equipment purchases, and submit to appraisal company for annual update
• Act as a backup for daily deposits, fee waivers, monthly ACH charges, reconciling deposit ledgers, RevTrak registration payments, and fees in Skyward
• Assist with transportation scheduling and routing
• Assist Chief School Business Official with Request for Proposal (RFP) process
• Update/Maintain outside vendor contracts
• Maintain information and files on insurance related matters for liability insurance, including student accident claims, school board legal liability, certificate of insurance, treasurer's bond
• Provide salary and benefit data to complete Fairbanks claim
• Serve as a backup for the Bookkeeper / Accounts Payable
• Performs additional duties as assigned
Requirements:
• Bending, carrying, climbing, lifting, pushing-pulling, reaching, sitting, standing, and walking
• Must be able to occasionally lift, move, or push items of 30 lbs.
Working Conditions:
• Includes extremes of temperature and humidity
• Hazards include stairs and communicable diseases
Terms of Employment:
• 244 Working days, 8.0 hours per day
• 16 Paid holidays
• 260 Total paid days @$27.25 per hour equates to $56,680 annually
Benefits:
• Per the MCSA Contract
FLSA Status:
• Hourly/Non-Exempt