About this role
Ponca City Public Schools Job Description Finance Secretary/ Registrar -East Middle School Reports to: Principal, Assistant Principals Supervises: N/A Qualifications: High School Diploma or Equivalent At Least (1) Year of Office Experience Job Goal: Serves as confidential secretary to the principal and assistant principals and as a facilitator for the school public being served by the business office. Employment Terms: 10 Months, 8 hours per day 7:30 A.M. – 4:30 P.M., exclusive of a lunch Occasionally, special arrangements may be made with the supervisor if the situation warrants. Supervisor approval is required if the contract day varies. FLSA Classification: Nonexempt Evaluation: Annually by Building Principal Physical Demands: This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at, below and above shoulder level, repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds Occasional Requirements: Walk, reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 25 pounds Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus Hearing/Speaking Requirements: Adequate to exchange information Essential Duties and Responsibilities:
• Makes and receives telephone calls, takes messages, and routes calls.
• Handles all purchase orders through the activity accounts and general fund.
• Reviews requests for purchases, issues purchase orders, and verifies authorized invoices associated with student activity funds.
• Collects and deposits all monies (activity funds, book refunds, and fundraisers).
• Ensures timely entry of all activity data.
• Makes all activity deposits, withdrawals, and refunds as needed.
• Maintains accurate account information for each activity and general account.
• Handles all payments (enrollment fees, book covers, agendas, etc.)
• Oversees fax machine, all building copy machines, and laminating machine.
• Coordinates the maintenance of school vending machines.
• Types correspondence, letters, and memos.
• Proofreads and enhances the appearance of site newsletter.
• Copies and mails newsletter.
• Maintains record of all student holds.
• Prepares daily deposit for pickup.
• Prepares daily deposit summary.
• Works with Central Registration during the summer.
• Performs all other tasks as supervisor may assign.