About this role
Applicants should supply suitable character references and be prepared to complete a Garda vetting application form. We are seeking an individual to join our team as an Administration and Finance Assistant. The successful candidate will gain comprehensive exposure to key financial and administrative functions, progressing through Accounts Payable, Accounts Receivable, Costing, Pricing. During the placement, the participant will be introduced to and gain experience in: • Becoming familiar with Accounts • Learning how to Accurately process and verify invoices and payment requests while ensuring compliance with company policies and regulations • Learning how to Maintain accurate records of supplier and client accounts • Shadowing staff in the Preparing and issuing of client invoices, monitoring payments, and follow up on overdue accounts to maintain healthy cash flow. • Becming familiar with Tracking and reporting on production costs, overhead, and departmental expenses • Shadowing staff in preparing monthly management accounts and reports, providing clear insights into financial performance. • Practicing answering and replying to emails under guidance • Observing and assisting with scheduling meetings. This is a training and work experience opportunity; no prior experience in this role is necessary. Accredited and/or sector recognised training will be provided to support your placement. Participants are eligible to participate in the WPEP QQI Work Experience Module which was developed by the Education & Training Boards in collaboration with the Department of Social Protection. This optional module will fulfil your accredited training requirements for the WPEP. Formal Training: • Introduction to Accounts used by the Department • Office Software • Finance systems training • Site safety induction as per the company’s Safety Statement • WPEP QQI Work Experience Module • Introduction to the company’s Quality Management System and documentation flow Informal Training • Account processes • preparing documents, photocopying, filing, and data entry • Updating spreadsheets and using office software • Observing team discussions regarding cost control, reporting, and planning • Communication skills • Supervised participation in weekly finance team activities. • Accurately process and verify invoices and payment requests • Provide ongoing support to team leaders to ensure smooth operations and efficient workflow • managing communications, organising files, and scheduling meetings