About this role
Job SummaryThe position is located in Nursing Services at the Orlando VA Healthcare System (OVAHCS), Lake Nona Campus. The incumbent is responsible for maintaining computerized time and leave records for nursing staff and performing a broad range of timekeeping, reporting, and tracking functions in support of the Nursing Administrative Officer.
QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education s described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Maintaining computerized time and attendance records for a group of employees, including posting annual leave, sick leave, LWOP, overtime, compensatory time, and holiday pay. Using an automated timekeeping system (e.g., VATAS, GovTA, WebTA, or a similar time and attendance system) to enter, validate, and correct payroll/leave transactions. Applying knowledge of leave regulations (e.g., FMLA, agency leave policy) to advise employees or supervisors on leave entitlements, balances, or procedures. Reconciling time and attendance records, identifying discrepancies, and coordinating corrections with a payroll or human resources office Preparing recurring reports (e.g., overtime, premium pay, unposted leave) for management review. Serving as a point of contact for time and leave questions from employees and supervisors. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four (4) years of successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. NOTE: One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business or technical school. (UNOFFICIAL TRANSCRIPT REQUIRED: (Education cannot be credited without documentation.) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond . NOTE: Preferred Experience - Clerical Administrative experience; Timekeeping Experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Major DutiesPerforms the following duties as assigned: The incumbent maintains computerized time and leave records in Nursing Services for approximately 300 employees. Posts daily time worked; annual leave and sick leave; military leave; authorized absences; leave without pay (LWOP); absences without leave (AWOL); overtime and compensatory time requests; on-the-job injury/worker's compensation (OWCP); non-pay; Family Medical Leave Act (FMLA); Paid Parental Leave (PPL); holiday pay and excused holiday time; and unscheduled work hours for parttime and intermittent employees. Maintains comprehensive tracking of Paid Parental Leave (PPL) for eligible employees. Produces premium pay reports at the close of each pay period, capturing all applicable differentials, overtime, and other premium pay types, and submits these reports to the Nursing, Administrative Officer for review and reconciliation. Provides coverage of Time and Leave (T&L) responsibilities for other assigned T&L units during periods of staff leave or absence, ensuring that timecards for all affected employees are completed accurately and on time in accordance with established bi-weekly payroll deadlines. Other duties as assigned. Work Schedule: Monday - Friday, 730am - 400pm Telework: Adhoc telework may be available, subject to VA Policy and supervisory approval. Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD02683O Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorizedRequirementsYou must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.