About this role
Job title Accounts Receivables Accountant Reports to (job title) Senior Financial Accountant Division & Department Finance Location Maputo Main Purpose of the Job Scope: Mozambique Responsible for: Timely following up outstanding client invoices for client settlement Timely processing client receipts in JDE Flex Regularly and timely sending client statements to the client with reminders for payment Timely escalate overdue invoices and client complaints to respective Operations Managers and Business Development team Arrange and coordinate regular (monthly) meetings with Operations team to discuss overdue clients Responsibilities Accountabilities Performance Measures (KPI’s) COLLECTIONS Perform timely follow up of client balances to on-time ensure collection Recording collections/receipts in JDE Flex on time to ensure the client accounts is updated with receipts received Maintain an up to date and accurate status of all overdue accounts and the invoice (including comments on who, when, amount and reasons for late collections) Timely escalate overdue invoices and client complaints to respective Operations Managers and Business Development team Understanding the client payment process and sharing the information with Operations Managers, Business Development and Invoicing personnel CLIENT STATEMENTS Send out regular updated client statements (at least twice a month) to clients communicating outstanding invoices Maintain and update the client contacts database Respond to or escalate all client complaints and delays in payment Follow up with Invoicing personnel to ensure invoices are submitted to appropriate client contacts CLIENTS AGE ANALYSIS Perform a monthly reconciliation of the clients age analysis to ensure that all payments are accounted for and properly posted Monitor the client age analysis and ensure that there are no long outstanding items Monthly analysis of all invoices older than 90 days Ensure that overdue client accounts are recommended for credit suspension where appropriate REGULAR FOLLOW-UPS Arrange and coordinate regular (monthly) meetings with Operations team to discuss overdue clients Timely follow up on client promises to pay and escalating unresponsive and non-paying clients Regular follow up of local business news to identify struggling clients and sharing any adverse conditions with Operations Managers Recommending long outstanding overdue accounts for Legal collections and possible write offs GENERAL Filing and archiving must be done monthly and must be done accurately and neatly Maintain an efficient and effective filing system Address ad-hoc queries accurately and timeously Clean desk environment must be maintained at all times Run integrity reports and ensure that all transactions are posted timeously Provide documentation as and when required for audits Assist in streamlining the accounts payable process Perform all other tasks assigned by the head of the department or manager Ensure that all monthly deadlines are adhered to Ontime sending of client statements via email or other means Regular meetings with stakeholders to update on collection status Meeting monthly collection target communicated by Africa Management Timely escalating overdue accounts to Operations managers Knowledge, Key Skills & Experience Key Behaviours/Competencies Degree/diploma in finance, accounting or any other related field Affinity for numbers Good analytical and problem-solving skills Ability to effectively communicate in a written and oral way Strong communication and interpersonal skills Time management – able to work under pressure and respect deadlines Decision making and problem solving skills Ability to set priorities and exercise independent judgment Ability to work well under the pressure of deadlines Ability to organise high volumes of detail Planning/Organization/Follow Through Accurate working-method as well as the ability to meet deadlines A team player and cooperative High quality of work Accountability Commitment