About this role
*About the Role*
We are looking for a reliable and detail-oriented Accounts Payable & Administrative Clerk to join our finance and administration teams. This is a standalone role reporting directly to the Accounting Controller, requiring someone who can work independently with minimal guidance and take ownership of their responsibilities in a fast-paced environment.
*Responsibilities*
_Accounts Payable_
* Match source documents including purchase orders, receipts, packing slips, and invoices; input data into the Accounts Payable module * Ensure all invoices have appropriate approvals prior to processing * Process credit notes for returned goods * Accurately charge invoices to inventory, expenses, or CIP/Capital Assets * Prepare monthly vendor reconciliations and AP sub-ledger to General Ledger Control Account reconciliations * Prepare payment runs, obtain required approvals, and process payments * Communicate with vendors regarding invoice disputes, outstanding accounts, and payment status * Support internal departments with vendor issues, pricing inquiries, and AP documentation * Analyze exchange variances and flag discrepancies * Maintain organized accounting filing systems and folders
_Administration_
* Serve as the primary point of contact for vendor services and third-party communications * Review, prepare, and distribute documents, reports, and correspondence * Manage incoming and outgoing mail * Receive and screen calls and emails directed to the administration department; provide professional and courteous responses * Monitor office supply levels and place orders as needed * Provide administrative and office management support to the Administration team as directed * Assist with specific reports and other duties as assigned
*Qualifications*
* 1 to 2 years of accounts payable and administrative experience * Experience with accounting software such as Microsoft NAV or Business Central Dynamics is an asset * Proficiency in Microsoft Excel and the MS Office suite * Strong attention to detail and organizational skills * Ability to manage competing deadlines and prioritize workload effectively * Strong communication and problem-solving abilities
Pay: $40,000.00-$45,000.00 per year
Work Location: In person