About this role
*Navigate Complexities. Create Change. Together. This is our purpose at CUPS*.
Our unique integrated approach to care empowers people to work holistically to create and achieve goals that support their well-being and builds readiness to navigate and access support in the community. As a formative presence, we work together to build better systems and a stronger community.
Clients depend on us, supporters trust us, and partners count on our collaboration. We do not take this responsibility lightly ? we are accountable for our words, our actions, our relationships, and most importantly, ourselves. Through a compassionate lens, we afford every person dignity in their interactions with us. We proactively seek opportunities for continuous learning with open minds and transformative spirits. Through our culture, rooted in our values, we will achieve our purpose and ambition.
*The Opportunity*
We are looking for an Executive Assistant to join our at CUPS.
You'd be joining a small, high-functioning Senior Leadership Team, working most closely with a CEO who leads with big energy, warmth and a relationship-first style. The right person for this role builds an authentic, trusted connection with that outgoing approach, while bringing their own natural strength in structure to the partnership sharp planning and preparation skills, clear written communication, and confident meeting facilitation that keeps things on time and outcome-focused. You'll also work across leaders with genuinely different paces and styles, from direct and fast-moving to measured and detail-focused to collaborative; reading those cues and adjusting your approach is core to making this role work.
This is more than an administrative role: it's the administrative branch of the Senior Leadership Team. You'll be an active partner in keeping projects, decisions and communications moving, and you'll take an active hand in how the building itself runs day to day spotting facilities issues, keeping meeting rooms and common spaces in good order, and connecting problems to the leader who can solve them, before they become bigger problems.
* Location: Onsite, CUPS - 1001 10 Ave SW, Calgary * Reports to: Chief Executive Officer * Contract type: Permanent * Schedule: Full-time, Mon to Fri, 37.5 hours per week * Starting salary: $66,300.00 - $69,800.64
*Key Responsibilities*
*Support the CEO and Senior Leadership Team*
* Own calendar management, meeting coordination, and travel logistics, prioritizing time and access based on organizational impact. * Track timelines, deliverables, action items and follow up on behalf of the CEO and SLT and hold people to them. * Draft, review and edit executive correspondence, communications and briefing materials. * Represent the CEO and SLT in stakeholder communications, exercising judgment on what to resolve directly and what to escalate. * Anticipate needs and prepare briefing notes and background in advance of every meeting, encounter and external engagement. * Plan and run meetings that are well-organized, time-effective and outcome-focused, from agenda design through to action tracking. * Take ownership of discrete workstreams within special projects and strategic initiatives, driving them to completion with minimal oversight.
*Support Governance and the Board of Directors*
* Serve as the primary administrative contact for the Board and support the Board Chair in governance activities. * Schedule Board and committee meetings, prepare and distribute materials, and produce accurate, professional minutes and action summaries. * Own end-to-end preparation for Board duties meeting logistics, Board handbook maintenance, minutes and correspondence anticipating what Directors need before they ask. * Onboard new Directors and manage committee meeting logistics, including videoconferencing and boardroom arrangements. * Exercise discretion and political awareness in all Board-facing work.
*Lead Our Office and Admin Team*
* Directly lead