office assistant @ Seeds of Hope Children's Ministry

About Us

Seeds of Hope is a Christian charitable organization dedicated to transforming lives through child sponsorship, education, orphan care, community development, and ministry programs around the world. We are committed to serving children and families with compassion, integrity, and excellence while building meaningful partnerships with donors and sponsors who make this work possible.

Position Summary

Seeds of Hope is seeking a full-time Office Assistant to support the daily operations of our busy office. The main focus of support will be towards the Sponsorship and Finance departments, but will involve some general office duties and the answering of phones. This position is ideal for an organized, detail-oriented, and ministry-minded individual who enjoys serving others and making a difference behind the scenes.

The successful candidate will work closely with our existing office team while learning the basics of both the sponsorship and finance functions of the organization. We are looking for someone who is eager to learn, able to work independently, and committed to becoming a long-term member of our team.

This role offers an opportunity for growth and development within the ministry. We are seeking someone who desires to build a career with Seeds of Hope and grow alongside the organization as we continue to expand our impact around the world.

Key Responsibilities

Finance Support

Working closely with the Office Manager, the successful candidate will act as the liaison between the accounting firm and the organization. The Office Assistant will:

· Receive and enter donations accurately into the donor database.

· Process credit card donations.

· Process electronic bank deposits.

· Perform data entry related to donations, donor records, and financial information.

· Prepare and send donor thank-you letters and acknowledgements.

· Reconcile credit card statements and maintain supporting documentation.

· Monitor recurring donations and contact donors regarding expiring or expired credit cards.

· Maintain organized and accurate donor and financial records.

· Assist with preparing documentation required for annual audits.

· Support financial reporting and administrative functions as assigned.

· Work collaboratively with the Office Manager to ensure finance-related tasks are completed accurately and on time.

Sponsorship Support

Working alongside the Sponsorship Coordinator, the Office Assistant will:

· Assist with sponsor reassignments as needed.

· Maintain accurate sponsor and child records.

· Assist with sponsorship-related data entry and record keeping.

· Support communication between sponsors and sponsored children.

· Help prepare and organize quarterly child updates for our home in Tanzania, ensuring all materials are complete and ready for mailing.

· Assist with sponsorship correspondence and mailings.

· Support sponsorship-related administrative projects and special initiatives.

General Office Administration

· Answer and direct phone calls.

· Respond to email and general office inquiries.

· Receive, sort, and distribute incoming mail.

· Maintain filing systems and office records.

· Assist with donor communications and administrative correspondence.

· Support events, projects, and ministry initiatives as required.

· Perform other administrative duties as assigned.

Qualifications and Skills Required

· Strong organizational and administrative skills.

· Excellent attention to detail and accuracy.

· Strong data entry skills.

· Ability to work independently and manage multiple priorities.

· Strong written and verbal communication skills.

· Proficiency in Microsoft Word, Excel, Outlook, and other office software.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Willingness and ability to learn new systems, processes, and responsibilities.

· Commitment to the mission, values, and Christian ministry focus of Seeds of Hope.

Preferred

· Adminis