About this role
ESSENTIAL FUNCTIONS
• Process all company purchases for payment
• Verify that Purchase Order procedures are followed, goods have been received and vendor's invoices match the terms of the purchase order
• Input invoices as needed into the company's automated payable system
• Payment of invoices requires the individual to match all the proper documentation to the check issued by the payable system
• Process payments to vendors
• Ensure that all sales and use taxes are paid properly
• Capture all discounts on invoices
• Reconcile vendor statements
ADDITIONAL FUNCTIONS
· Process all incoming and outgoing mail
· Send out W-9 and or resale certificates
· Process new vendor setup requests
· Ensure 1099 compliance and assist with 1099 at year-end
· Assist employees with issues on invoices and PCRD including GL Coding questions
· Respond to vendor inquiries regarding invoices and payments
· Help maintain accounting controls and processes
QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY
· High school graduate or equivalent
· Minimum of 2 years accounts payable experience using an automated payable system
· Solid understanding of accounts payable procedures and responsibilities
· Ability to analyze information contained in the payable documentation
· Basic understanding of accounting principles
· Able to maintain accounts payable files and solve discrepancies with vendors and company personnel
· Basic typing skills and understanding of Excel and Word
· Ability to operate a 10-key calculator by touch
· Detailed oriented and able to manage multiple tasks
· Strong customer service skills
PHYSICAL/ENVIRONMENTAL REQUIREMENTS
· Use of various office equipment such as computer terminal, personal computer, telephone, calculator, copier, and automated mail machine.
· Office environment requires professional dress and appearance.
· Sit 6-8 hours
· Use hand for fine manipulation
· Walk/Stand 0-2 hours.
· Lifting up to 25 pounds on an occasional basis.