About this role
Role: People and Office Coordinator Reporting to: Head of People Location: London, with min. 3 days per week in office (days will vary according to what we have on) Flexibility: We’re open to this role being 4 or 5 days per week About the Role Greyparrot uses AI waste analytics to help waste operators, brands and regulators make smarter decisions through waste intelligence. We're a fast-growing, ~60-person team, distributed across the UK and Europe, with a small central London office at the heart of how we work together. We've outgrown ad hoc office management. In this role you’ll be responsible for our office, our suppliers and our culture calendar. You’ll work alongside our Head of People to keep what we love, build what doesn’t exist yet and evolve the rest for scale. Part of this is managing our office move: we’ve outgrown our current office and are moving to a new home where we can continue to build and thrive (location tbc!). You’ll get exposure to People Operations and support the build of a scaling function in an exciting tech company. Mission You help to create an environment where our team can do their best work. You run our office, our suppliers, the culture calendar and the foundations of People Ops, and people feel proud and connected to where they work and to each other. Outcomes These are the results you will be held to. 1. Our office drives business success Our new office is a welcoming, great place to work. We’re proud to bring our customers and guests to the office, and it’s an environment where we can do our best work. You own the relationships with our suppliers, and you handle supplies, kit, seating, cleanliness and basic H&S before they become a problem. When something breaks or runs low, you’re the first to notice and get it fixed. You’re frequently initiating ways to make the office a little bit better. To help us get there, you own the practical delivery of our upcoming office move: working with our Head of People and VP Ops on space planning, supplier coordination and moving-day logistics. The team arrives at a new space that's ready to work in from hour one. 2. Every event is intentional Team socials, All Hands logistics, celebrations and team traditions happen on a calendar you own and drive. Each event has a clear purpose, a budget and a plan, and it runs smoothly on the day. You do the tech set up, arrange the suppliers and ensure everyone knows where they need to be when. 3. The foundations of People Operations work New employees get a smooth, efficient and personal onboarding process when they join that shows them the best of Greyparrot. You know that setting someone up for success when they join means contributing to their long term success. Meeting coordination, policies, benefits, and day-to-day upkeep of our People systems (Notion, HiBob) happen accurately and on time. You work with the Head of People to ensure we deliver an excellent employee experience across the board. 4. You build what's missing Many things at our stage of business don't have an existing process. Where you spot a gap, you build the process, document it and keep working to improve it. ________________________________________________________________________________________