About this role
Job summary
We're looking for a confident and approachable MMRV Pilot Administrator to support an important community vaccination pilot across Barking & Dagenham. You'll engage directly with parents and carers, help review children's vaccination records, accurately capture key information, and support families to book any outstanding MMR/MMRV vaccinations. Working across community and clinical settings, this is a hands-on role for someone who is organised, comfortable speaking with patients, and passionate about improving access to preventative healthcare.
The role offers around 15 face-to-face hours per week, with clinics rotating across different sites and times within Barking & Dagenham. Working days will be discussed and agreed with the successful candidate.
Please read the Job Description carefully before submitting your application, as it outlines the key responsibilities and requirements of the role. Any additional duties or role-specific expectations will be discussed during the interview process.
Please note that we are unable to offer visa sponsorship for this position at this time.
Main duties of the job
The role involves engaging with parents and carers, reviewing childrens vaccination records, accurately capturing and updating patient information, and identifying any gaps in routine vaccinations, particularly MMR/MMRV. The postholder will also support families to book vaccination appointments, represent Together First CIC at community clinics, manage basic equipment requirements, and complete daily reporting and relevant administrative tasks.
About us
Together First CIC is a community interest company that brings together 31 GP practices across Barking & Dagenham to deliver services at scale for the local population. The organisation works collaboratively to support general practice sustainability while improving access to care. Together First CIC provides a range of services on behalf of the borough, including extended hours GP appointments, diagnostic services, and vaccination programmes, with a strong focus on quality, equality, and continuous improvement.
Job description Job responsibilities
As an MMRV Pilot Administrator, you will support the delivery of a community-based vaccination pilot across Barking & Dagenham. The role involves engaging directly with parents and carers, reviewing childrens Red Books with consent, accurately capturing relevant vaccination information, and identifying gaps in routine childhood immunisations, with a particular focus on MMR/MMRV.
You will help families access appropriate vaccination appointments using the Together First CIC booking system, work alongside community and clinical teams, and act as a representative of Together First CIC at local health review clinics. You will also be responsible for maintaining accurate records, completing required reporting, ensuring equipment is ready for use, and working in line with safeguarding, confidentiality and information governance requirements.
This role would suit someone who is organised, confident communicating with patients, comfortable working independently, accurate with data entry, and able to engage sensitively with families from a wide range of backgrounds.
Person Specification
Experience Essential
Strong previous administration experience specifically gained within a primary care or community setting. Prior patient engagement experience. Proven ability to use Microsoft Office (Forms, Word, Excel, PowerPoint, and Outlook). Support in implementation of projects.
Desirable
Previous experience in supporting delivery of immunisation programmes or working within vaccination clinics, with a strong track record of promoting patient-centred care, addressing vaccine hesitancy, and ensuring a positive overall patient experience.
Qualifications Essential
GCSE in Math & English or equivalent. Required to complete a comprehensive suite of mandatory training, including safeguarding and information governance.
Desirable
NVQ Level 3 in Administration or further education.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Together First CIC Barking and Dagenham GP Federation
Address Althorne Way
Dagenham
Essex
RM10 7DF
United Kingdom